POLICY NO: HR-28.1
DATE OF APPROVAL: University Council 11 November 2003
AMENDMENTS: 18 October 2005
8 October 2014 (Director Human Resources)
REFERENCE AUTHORITY: Executive Director: People, Talent and Culture; Senior Management Group
ASSOCIATED GUIDELINES: Salary Sacrifice Guidelines
Market Allowance Guidelines
Performance Based Remuneration Guidelines
Management of Senior Staff Remuneration Framework and Guidelines
Senior Management Performance Pay Guidelines
Offshore Teaching Remuneration Guidelines
Academic Reorientation Program Guidelines
Program Director Guidelines
CROSS REFERENCES: Applicable University Industrial Instrument
Performance Management Policy and associated Guidelines
Outside Work Policy and associated Guidelines: - Research and Consultancy Guidelines; Intellectual Property: Ownership and Commercialisation Guidelines
Vice Chancellor's Authorisations
1.1 The University seeks to provide fair consideration, remuneration, reward and incentive to all staff undertaking and contributing to University activities.
1.2 The University aims to achieve this through development of appropriate remuneration, reward and incentive mechanisms and frameworks that are guided by:
This Policy is informed by, and should be read in conjunction with, the associated Remuneration and Reward Guidelines (Reference 'Associated Guidelines' and 'Cross References' of this Policy).
2.1 Detailed below is the terminology utilised to describe the remuneration and reward structure at the University. Note that the definitions relating to the components of the remuneration and reward structure are cumulative as indicated.
2.2 The remuneration and reward structure for staff does not include associated employer related expenses that do not provide a direct benefit to the staff member (e.g. payroll tax).
Annual salary (as defined in the the applicable industrial instrument) excluding any allowances or additional payments.
Base Salary plus:
- Regular allowances (paid in accordance with the applicable industrial instruments)
- Annual leave loading
Total Employment Cost
Total Remuneration plus:
- Employer superannuation
- The cost of fringe benefits and non fringe benefits
- The cost of fringe benefits tax
Total Financial Reward
Total Employment Cost plus:
- Performance Based Remuneration payments
- Allowances (short term or irregular)
- Payments made in accordance with the Activities Policy and Offshore Teaching
- Remuneration Guidelines
- Other cash payments (in accordance with relevant frameworks)
- Other non-recurrent payments
Total Financial Reward plus:
- Organisational culture and staff alignment (i.e. what it means to be a UniSA staff member) includes intrinsic value derived from the University�s social and community commitment, contribution and standing.
- Organisational conditions of employment that do not have a direct financial benefit, (e.g. commitment to family friendly and flexible work policies and practice, study leave provisions).
- Non-financial reward and recognition (e.g. Vice Chancellor's Awards).
2.3 Other Policy Definitions are detailed as follows:
3. The University's remuneration and reward framework is informed by the following principles:
3.1 Processes of remuneration management will be transparent, conducted in good faith and in accordance with appropriate levels of confidentiality.
3.2 The University will encourage and reward outstanding performance and contribution to organisational success.
3.3 Relevant best practice standards and the competitive environment will inform remuneration and reward.
3.4 Remuneration and reward frameworks and decisions will be developed in a manner that is consistent with the University�s mission and strategic objectives.
3.5 Remuneration and reward offerings will be sufficiently flexible to meet the needs of the individual staff member and the organisation.
3.6 People involved in the decisions relating to remuneration and reward will be mindful of unconscious bias, diversity, gender equity and a commitment to pay equity.
4.1 All relevant managers will be informed about and contribute to remuneration and reward decisions for their staff in accordance with the Vice Chancellor's Authorisations.
4.2 Negotiation of remuneration and reward will be undertaken after appropriate approvals, and consideration of all remuneration and reward frameworks.
4.3 The University provides a range of benefits and mechanisms to encourage and support the recognition, reward, attraction and retention of staff. The range of direct financial rewards available (normally with conditions) to staff for undertaking University activities are:
4.3.1 The University rewards staff for undertaking a range of University activities. The expected outcomes of a position, with reference to the relevant position documentation and agreed performance goals, are formally recognised through the classification processes (reclassification for professional and general staff and promotion for academic staff) of the University and the payment of base salary in accordance with the applicable industrial instrument.
4.3.2 The University has a range of allowances that are paid to staff. These allowances may sit within or outside of the applicable industrial instrument. Allowances available at the University include:
4.3.3 Managers have the option to reward staff based on performance outcomes. A one-off payment may be made to a staff member who has attained or excelled against pre-agreed key performance indicators contained in the staff member's performance plan, as part of the annual performance cycle. A one-off payment may also be paid when an external market need for such an arrangement can be established. This form of payment does not imply ongoing or recurrence of such payment (refer to performance based remuneration guidelines).
4.3.4 Offshore teaching remuneration is provided to academic staff engaged in teaching in an offshore location as part of a recognised University teaching program (refer to Offshore Teaching Remuneration Guidelines).
4.3.5 All employer superannuation, non-salary financial benefits and any associated fringe benefits tax will be fully costed to the total employment cost package of the staff member where they are employed under a Total Employment Cost Package arrangement.
4.3.6 Staff members are personally responsible for any costs incurred by the University or themselves in receiving a benefit including Fringe Benefit Tax.
4.3.7 All remuneration received by staff for University activity will be processed through the University payroll system. It will comply with University policy (such as costing, on-costs and levies) and relevant legislative requirements.
4.3.8 Salary sacrifice is available to staff in accordance with the applicable industrial instrument (refer to Salary Sacrifice Guidelines and Conditions).
4.3.9 Where staff undertake activities that generate profits for the University, the University may provide additional reward for such activities in accordance with the Activities Policy.
4.3.10 Non-standard remuneration must be approved with reference to the Vice Chancellor's Authorisations and the relevant policy or guideline of the University.
4.3.11 There are a wide range of benefits beyond the total financial reward that provide a valuable incentive and reward to staff. These form a key component of the employment proposition offered to staff by the University and will be actively promoted by the University.