PhD Program Collaboration  

POLICY NO: RES-19.3

DATE OF APPROVAL: Academic Board  23 March 2012

AMENDMENTS:
Dean of Graduate Studies 10 October 2013
Academic Board 7 March 2014
Academic Board 27 February 2015

REFERENCE AUTHORITY: Deputy Vice Chancellor and Vice President (Research & Innovation)

CROSS-REFERENCES:

Policy RES-10 Higher Degrees by Research
Academic Regulations for Higher Degrees by Research
Code of Good Practice: Research Degrees Management and Supervision
Policy RES-18 Higher Degree by Research Supervision
Australian Code for the Responsible Conduct of Research
Policy RES-15 Quality Assurance and Improvement in Higher Degrees by Research
Policy-C-6 Health, safety and injury management
Policy A-51 Graduations and Records


Preamble

Where UniSA has a signed and approved Memorandum of Understanding (MOU) with another institution and research collaboration is established between the two institutions a PhD student may undertake a Dual Award or Jointly Badged PhD. In the absence of a signed and approved MOU with another institution, a PhD student may be jointly supervised by UniSA and a supervisor from that institution.

In all cases of PhD collaboration:

  • UniSA will fulfil its responsibility for ensuring a high-quality research training experience for the student regardless of the physical location of the student at any particular time
  • Supervision by the UniSA supervisor continues when the research student is at the other institution.

Objectives

The objectives of a Dual Award or Jointly Badged PhD include:

  1. Enhanced opportunities and quality of the research training environment for research students, including increased opportunities for PhD students to gain experience and exposure to different cultural and university environments and to create professional links at an early stage of their careers
  2. Attracting high quality PhD students
  3. Increased research collaboration between UniSA and strategic partner institutions.

Definitions

Jointly Supervised PhD is an arrangement whereby a PhD student is jointly supervised by UniSA and a supervisor from another institution. The student will receive an award from the institution in which they are enrolled.

Dual Award PhD is an arrangement whereby a PhD student is jointly supervised by UniSA and another institution, enrolled at both institutions, and receives two testamurs acknowledging one award. Each Dual Award PhD candidature is governed by a Dual Award PhD Agreement between the collaborating institutions and an individual Research Student Schedule. The UniSA testamur must have inscribed that the degree was undertaken under a Dual Award PhD arrangement and must include the name of the other institution. It is preferred that the other institution's testamur should contain similar information.

Jointly Badged PhD is an arrangement whereby a PhD student is jointly supervised by UniSA and another institution, enrolled at both institutions and receives one award, made jointly by UniSA and the other institution. Each Jointly Badged PhD candidature is governed by a Jointly Badged PhD Agreement between the collaborating institutions and an individual Research Student Schedule. One testamur will be provided. The rules for approval of the testamur are outlined in Policy Clause 2.9.2 below.

Cotutelle PhD is a Dual Award or Jointly Badged PhD where the other institution is a French university. The testamur must have inscribed that the degree is a Cotutelle PhD and the name of the French partner institution. Further information can be found on the website of the Embassy of France in Canberra.

Research Collaboration should demonstrate one or more of the following: jointly supervised PhDs, jointly published papers, research student exchange, academic visitor programs and research projects.

Home Institution is the institution designated as the primary coordinating institution of a student undertaking a Dual Award or Jointly Badged PhD, normally on the basis that it invites the student to apply for the program and provides a greater share of resources throughout the candidature, and is the institution at which the student intends to spend the greater period of time.

Partner Institution is an institution other than the home institution of a student undertaking a Dual Award or Jointly Badged PhD, to which the student will travel to undertake part of their studies.

Dual Award or Jointly Badged PhD Agreement is a signed agreement which incorporates, but is not limited to, information associated with:

  • Admission to the institutions
  • Allocation of time between institutions
  • Application of rules and regulations
  • Supervisors
  • Fees, scholarships, revenues and expenses
  • Intellectual property, authorship and ethics
  • Submission and examination of thesis
  • Coordination of Agreement
  • Alterations to Agreement
  • Termination.

Research Student Schedule is a document which sets out the arrangements agreed upon by both parties for an individual research student undertaking a Dual Award or Jointly Badged PhD.

Policy

1. Jointly Supervised PhD at UniSA

Jointly Supervised PhD students are enrolled at UniSA only.

It is expected that:

2. Dual Award PhD and Jointly Badged PhD (including Cotutelle)

2.1 Establishing a Dual Award or Jointly Badged PhD program

2.1.1 A Dual Award or Jointly Badged PhD program should only be established if:

  • there is demonstrable research collaboration between the two institutions and where a Dual Award or Jointly Badged PhD would enhance those links
  • a Memorandum of Understanding incorporating research and research training has been signed.

2.1.2 A Dual Award or Jointly Badged PhD program may be established for multiple students.

2.1.3 A joint research project must be established between the two institutions for a particular student.

2.1.4 The other institution can be an Australian or overseas institution.

2.1.5 The Procedure for Establishing Dual Award or Jointly Badged PhD outlined below must be adhered to.

2.2 Standards

2.2.1 The academic standards of Dual Award or Jointly Badged PhDs must be at least equivalent to those of PhDs offered solely by UniSA.

2.2.2 The partner institution should have:

  • the academic standing to deliver Dual Award or Jointly Badged PhD programs and to guarantee that the student learning experience is equivalent to that of students in UniSA programs and therefore enables students to achieve the required academic standards
  • academic quality acceptable to UniSA, including, but not limited to:
  • quality assurance procedures for monitoring research education standards
  • PhD program structure and duration consistent with Australian Government standards
  • supervision and supervisor training
  • responsible conduct of research consistent with the Australian Code for the Responsible Conduct of Research and UniSA Policy C-6.4 Health, safety and injury management.

2.3 Program structure

2.3.1 A Dual Award or Jointly Badged PhD Agreement between the collaborating institutions and an individual Research Student Schedule for each student must be developed. The Dual Award or Jointly Badged PhD Agreement must be signed prior to any student commencing. The individual Research Student Schedule must set out the arrangements pertaining to that student.

2.3.2 This program is normally available to full-time PhD students; however, part-time candidature may be considered.

2.3.3 The student is expected to engage with the home and partner institutions' research environments.

2.3.4 The student is expected to spend a minimum of 12 months full-time equivalent candidature at each of the institutions during the candidature.

2.3.5 The student will typically complete the requirements for the Degree of Doctor of Philosophy within 4 years full-time equivalent study. A minimum 2 years full-time equivalent candidature is required.

2.3.6 Only one thesis, written in English, is required by the University of South Australia for either the Dual Award or Jointly Badged PhD. Partner institutions may have other requirements for the submission and lodgement of a thesis.

2.4 Admission

2.4.1 The student must satisfy the usual entry and admission requirements for admission to the Degree of Doctor of Philosophy at both institutions.

2.4.2 The student will be enrolled concurrently at both institutions for the duration of the candidature.

2.4.3 Confirmation of candidature must be approved by both institutions.

2.5 Supervision and the appointment of supervisors

2.5.1 At least one supervisor from each institution will be appointed.

2.5.2 UniSA supervisors shall carry out the duties and responsibilities as set out in the Code of Good Practice: Research degree management and supervision and in Research Policy RES 18 Higher Degree by Research Supervision.

2.6 Language

2.6.1 Instruction shall normally be in a language of instruction for each institution. The student therefore must be able to meet UniSA English Language proficiency requirements and any language proficiency requirements of the partner institution.

2.6.2 In order for a UniSA doctorate to be awarded the thesis must be written and examined in English. Other institutions may choose to translate the thesis if that is necessary for their requirements.

2.7 Examination

2.7.1 The examination process will be conducted as specified in the Agreement.

2.7.2 The thesis shall be examined by a minimum of two external, independent and internationally recognised examiners, agreeable to the supervisors from both institutions.

2.7.3 Examiner reports must be accepted by both institutions prior to the conferral of the Degree of Doctor of Philosophy. Where there is a conflict, the Dean of Graduate Studies at the Home Institution will make a recommendation.

2.7.4 A copy of the final thesis will be submitted to each institution.

2.8 Withdrawal from candidature

2.8.1 A student may withdraw from a Dual Award or Jointly Badged PhD program at any time prior to thesis submission.

2.8.2 Where the student's home institution is UniSA, he or she may transfer the enrolment into a relevant UniSA Higher Degree by Research program subject to the applicable academic program rules.

2.9 Conferral

2.9.1 In the case of a Dual Award PhD:

  1. The student will receive one award of the Degree of Doctor of Philosophy, which will be evidenced by a testamur from each Institution.
  2. The UniSA testamur will contain the following expression: 'conferred as a single degree under a Dual Award PhD Program between the [name of Home Institution] and the [name of Partner Institution]'. It is preferred that the other institution's testamur should contain similar information.
  3. Conferral of the award at UniSA will be in accordance with Policy A-51.2 Graduations and Records, and at the other institution in accordance with that institution's policy.
  4. All documentation related to the award will state that it is a single PhD.

2.9.2 In the case of a Jointly Badged PhD:

  1. The student will receive one award of the Degree of Doctor of Philosophy, made jointly by UniSA and the partner institution, which will be evidenced by one testamur.
  2. The University's name and logo must be placed equally with the other institution's name and badge (emblem, logo, coat of arms etc) on the testamur.
  3. The inclusion of another university's details on the University of South Australia testamur must be requested in the program amendment documentation and must be approved by Academic Board.
  4. the inclusion of the UniSA logo on the testamur of another university must be requested in the program amendment documentation and must be approved by Academic Board.
  5. Conferral of the award at UniSA will be in accordance with Policy A-51.3 Graduations and Records, and at the other institution in accordance with that institution's policy.
  6. All documentation related to the award will state that it is a single PhD.

Procedure for establishing Dual Award or Jointly Badged PhD

  1. A signed and current Memorandum of Understanding between UniSA and the other institution incorporating research must be in existence.
  2. A Dual Award or Jointly Badged PhD Agreement between UniSA and the other institution, which refers to the Memorandum of Understanding, will be developed. The Agreement must be approved by the Research Degrees Committee and Academic Board prior to a Research Student Schedule being signed.
  3. A Dual Award or Jointly Badged PhD is considered to be a program amendment and therefore must be approved by the Research Degrees Committee and Academic Board.
  4. The procedure for development of the Dual Award or Jointly Badged PhD Agreement and Research Student Schedule is appended (Appendix 1).

Administration

Administration of a Dual Award or Jointly Badged PhD (including Cotutelle) will be undertaken in accordance with the Academic Regulations for Higher Degrees by Research, except for the provision of minimum candidature at each institution described in item 2.3.4 of this policy or where varied in the Dual Award or Jointly Badged PhD Agreement.

Appendix 1: Procedure for development of a Dual Award or Jointly Badged PhD Agreement and Research Student Schedule