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Conducting a Video Conference

The information on this page assumes you already have the software and equipment required to conduct a video conference.

If you do not have the required software and/or equipment please refer to the Suitable Venues & Equipment page.

It is strongly suggested you:

  1. Practice using the video conferencing equipment to ensure you are comfortable and confident to do so before the meeting takes place.
  2. Book the room 15 min prior to the start time to ensure equipment is working on the actual day.
  1. Refer to the Selecting the Best Conference Solution table to identify the best solution for your conference needs.
  2. Book a meeting room if required.
  3. Book a time with the IT Help Desk well in advance of your conference to ensure you can use the conference application and are able to adjust audio and video settings.  NOTE: The IT Help Desk can participate in a test video conference with you to test the connection and settings.
  4. Conduct a test video conference with the other participant in advance of the real conference. This is recommended for more important events such as job interviews or presentations to external participants.
  5. If your video conference involves sharing content such as a PowerPoint presentation, desktop screen sharing or a whiteboard, make sure you have tested this thoroughly.  The IT Help Desk can also assist you with this.
  6. If necessary the IT Help Desk are able to arrange for further assistance.
Type of Video Conference End Points Your Location Desktop Sharing Content Sharing First Choice Second Choice
One Person to One Person 2 Purpose-built Meeting Room No No Skype for Business Skype
One Person to One Person 2 Office, Wireless, Home or Off-Site No No Skype for Business Skype
One Person to One Person (Sharing Content) 2 Any Yes Yes Skype for Business Skype
One Person to Many People 3 or More Purpose-built Meeting Room No No Skype for Business Adobe Connect (max. 100)/Zoom
One Person to Many People 3 or More Office, Wireless, Home or Off-Site Yes Yes Skype for Business Adobe Connect (max. 100)/Zoom
  Description Advantages Limitations
Skype for Business: Allows 'Skype-like' video conferencing to one or many UniSA staff members.
Is pre-installed on all UniSA Staff PCs/Laptops.

Can be used in almost any location, sharing content and more than 2 participants.
All UniSA staff already have an account.
Participants can join the meeting via PC or calling in.

None that we are aware of at the moment.
Adobe Connect: Allows 'Skype-like' video conferencing to one or many users without any participants requiring specific software or video conferencing equipment.

Can be used in almost any location, sharing content and more than 2 participants.
Is web based so participants just need an Internet connection.

Slightly more complex than Skype, needs to be initiated using your UniSA username and password.

Max. number of participants is 100.

Skype: Is in common use and works well when network capacity is adequate. Simple video conferencing and content sharing between staff and non-staff.
Can connect up to 25 other users in a conference call.
All participants need a Skype account and need to share Skype contacts details.
May not work as reliably as Adobe Connect or Skype for Business from your office desktop.
Polycom: Is installed in a number of purpose-built meeting rooms at UniSA and can also be run from your desktop PC if required. Simple one-to-one video conferencing with good audio and video quality. Requires same or compatible equipment at the other end, sharing of content and accommodating more than 2 participants (end points).

Information Strategy and Technology Services (ISTS) recommends purchasing a Logitech Quickcam Pro 9000 camera.

Logitech Quickcam Pro 9000 camera

The Logitech Quickcam Pro 9000 is easy to install and configure.  It supports High Definition (HD) video and provides excellent quality imaging perfect for video conferencing.

It comes with a stable mounting system that can be used for desktop or notebook systems.

Information Strategy and Technology Services (ISTS) recommends the following echo-cancelling microphones/headsets:

Logitech ClearChat Pro USB