PhD Collaboration

For help and support on this information please contact the Graduate Research Development Team on tPhD@unisa.edu.au.

User Guide

Process user guide

Templates of agreements and student schedules

Joint PhD agreement (domestic students)

Joint PhD agreement (international students)

Research student schedule (generic)

ANU student schedule

Chalmers student schedule

Copenhagen student schedule

Dual award PhD plan

Example memo to Research Degrees Committee seeking endorsement of joint PhD agreement/ program plan

Example memo to Academic Board seeking approval of join PhD agreement/ program plan

Memorandums of Understanding (MoU)

A MoU is a non legally-binding agreement between two or more parties (universities, institutions, government bodies) to signify that each party considers the relationship and likely outcomes worth promoting an pursuing in the long term.

International relationships

Domestic relationships (content not yet available)

Frequently asked questions

Templates

What is the difference between the Dual Award or Jointly Badged PhD Agreement and Research Student Schedule?

The Dual Award or Jointly Badged PhD Agreement is an overarching agreement between UniSA and another institution to provide collaborative PhD's.  It is developed by a Division or Institute, approved by the Research Degrees Committee, and signed off by the DVC: R&E.

The Research Student Schedule is for a specific student who will be undertaking a Jointly Badged or Dual Award PhD under the Agreement.

Who approves the Dual Award or Jointly Badged PhD Agreement?

The Research Degrees Committee, DVC: R&E, and Academic Board.

Does the Dual Award or Jointly Badged PhD Agreement require Program Amendment?

As a Jointly Badged or Dual Award PhD program needs to meet the requirements of AQF, TEQSA and AHEGS, a program amendment must be approved through appropriate Unit processes, Research Degrees Committee, and Academic Board.

Who approves/ signs the Research Student Schedule?

The supervisors (from both institutions) and the student sign the document.

How is Intellectual Property dealt with?

This is discussed int he Dual Award or Jointly Badged PhD Agreement, Terms and Conditions, Clause 7.  Specific issues associated with a particular student should be specified in Appendix A of the Research Student Schedule.

How will authorship be dealt with?

This should be discussed by the student and supervisors at commencement of candidature.  Details of any agreement can be added to the Research Student Schedule if appropriate.

What if the institution we want to work with has a different number of years for candidature?

It is possible that a Dual Award or Jointly Badged PhD Agreement will not be possible if this is the case. Discussions with the potential Institution will need to be undertaken and a determination made as to whether or not a Jointly Badged or Dual Award PhD would be appropriate for the relationship.

What if the testamur cannot be negotiated?

If the testamur cannot be negotiated, a Jointly Badged or Dual Award PhD is not possible. The student, however, could be jointly supervised.

Admission

What are the admission processes for Jointly Badged or Dual Award PhD candidates?

Admission processes are the same as for standard PhD program. Students must meet admission criteria for both Institutions unless specified differently in the Dual Award or Jointly Badged PhD Agreement.

Application process

How does a student tell us they are interested in a Jointly Supervised, Jointly Badged or Dual Award PhD?

Each school, division or institute can develop their own processes for the identification of potential students for Jointly Supervised, Jointly Badged or Dual Award PhDs.

How does a student apply for a Jointly Badged or Dual Award PhD?

PhD Application process for UniSA will not be different for a Jointly Badged or Dual Award PhD student. Each school, division or institute can develop their own processes for the identification of potential students for Jointly Badged or Dual Award PhDs.

What are the closing dates when applying for a Jointly Badged or Dual Award PhD?

There are no specific closing dates related to Jointly Badged or Dual Award PhDs unless specified by a school, division or institute. All normal PhD application processes and dates will apply for the application process.

Funding

Is there separate funding available at UniSA for Jointly Badged or Dual Award PhDs?

No.

Are there scholarships available at UniSA for Jointly Badged or Dual Award PhDs?

No specific scholarships are available. Scholarships available for domestic and international students

Is UniSA required to fund the student when they travel to the partner University?

The Dual Award or Jointly Badged PhD Agreement, Terms and Conditions, Clause 6, states that students are responsible for their own costs related to travel, accommodation, etc at the partner Institution.

What if the student needs to pay fees at the partner Institution?

Fees during the student's candidature should be paid at one Institution only. Negotiation regarding payment to the partner Institution should be undertaken while the Dual Award or Jointly Badged PhD Agreement is being developed and documented accordingly.

Supervision

Does a Jointly Badged or Dual Award PhD student require two UniSA supervisors?

Policy RES18.0 (Higher Degree by Research Supervision) requires all enrolled HDR candidates to have two UniSA supervisors.

Does a supervisor from the other institution have to qualify for admission to the Register of Current HDR Supervisors?

In accordance with Policy RES18.0 (Higher Degree by Research Supervision), to be appointed as a supervisor of a HDR student, a person must qualify for admission to the Register of Current HDR Supervisors. Where UniSA has entered into a Dual Award or Jointly Badged PhD Agreement, the Dean of Graduate Studies will consider granting an exemption to registration criteria.

What if the student has only one supervisor appointed at the partner institution and this supervisor leaves?

The partner Institution is responsible for identifying an alternate supervisor. The student should contact the designated responsible officer, as specified in Clause 2b of the Research Student Schedule if there are any issues while they are located at the partner Institution.

Confirmation of candidature

Will the student be required to meet the requirements of both institutions for confirmation of their candidature?

Unless specified differently in the Dual Award or Jointly Badged PhD Agreement, yes they are required to. This should not be modified for individual candidates.

What if the student is unable to meet confirmation of candidature at both institutions?

If after processes at both institutions have been exhausted and discussions with supervisors has been undertaken, it may be appropriate for the student to move to a single enrolment with one institution. See Clauses 4a, 4b, 4c and 11 of the Dual Award or Jointly Badged PhD Agreement template for further guidance.

Monitoring progress

How will reviews of progress occur?

See Clauses 4a, 4b and 4d of the Dual Award or Jointly Badged PhD Agreement template. Further details can be specified in the Research Student Schedule if required.

Do both institutions monitor the student's progress?

UniSA requires monitoring the progress of all enrolled student regardless of their location. Therefore if the student is currently located at the partner institution, they would still be required to meet UniSA's review of progress requirements.

The partner institution will specify their requirements in the Dual Award or Jointly Badged PhD Agreement.

Do both institutions need to approve progress reviews?

UniSA review of progress requires all supervisors to be involved in this process and to sign off on the forms. It is expected that partner institution supervisors will provide feedback on the student's progress.

How do we monitor the quality of the student's work at the partner institution?

The setting of milestones and evaluation of a student's progress is the responsibility of the supervisors from both UniSA and the partner institution.

Are students required to participate in RESA workshops or similar activities while located at the partner institution?

The participation in RESA workshops or similar activities at both UniSA and the partner institution should be discussed by the student and their supervisors at the commencement of the candidature and could be documented in the Research Student Schedule if desired.

What if the student's progress is not acceptable?

As per Clause 4a of the Dual Award or Jointly Badged PhD Agreement, the student must comply with the statutes, regulations, policies, procedures and guidelines of the home institution and the partner institution. Clause 4d states that if there are any conflicts between the home and partner institution policies, the home institutions policy will prevail.

What if the student's progress indicates they should be downgraded to a Masters by Research?

As the Program Agreement is for PhDs only, the student would need to move to one Institution (see Clause 11b of the Dual Award or Jointly Badged PhD Agreement for more details).

Withdrawal from Joint PhD arrangement by student

What happens when a student wishes to withdraw from the Joint PhD arrangement?

The student may request to complete PhD at their home institution or relinquish candidature at their home Institution and retain candidature at the partner Institution. The parties will need to reach mutually acceptable arrangements in respect of ownership and use of jointly owned IP created to date.

Examination

Which institutions examination process will be used?

Clause 8b of the Dual Award or Jointly Badged PhD Agreement states that the examination process will be conducted according to the rules and regulations of the home institution. Where there is a difference in examination practices between the home and partner institution, the Dean of Graduate Studies at the home institution will decide which shall apply.

Masters by Research collaborative degrees

Does this policy cover Masters by Research degrees?

No.

What if a Masters by Research degree student is going to upgrade to a PhD? Can they be moved into a Jointly Badged or Dual Award PhD?

It may be possible, but all conditions identified in the policy must be met. Particular care must be taken to ensure the student is not disadvantaged by needing to travel to the partner Institution for 12 months when, potentially, only 24 months are remaining in their candidature (this assumes student will complete PhD in 36 months).

International student visa

What type of visa does an international student need if they are only going to be at UniSA for 12 months?

Normally a student will be on an international student visa. The Graduate Research Centre will issue a Confirmation of Enrolment (CoE) for the period of time the student will be at UniSA so that a student visa can be organised by the student.

If an international student will travel to an overseas country for 12 months during their candidature, will it affect their Australian student visa?

No. The travel overseas will be managed as 'study away from the university' and the student will remain enrolled at UniSA whilst they are overseas.