HREC Meeting dates and submission details

In 2026, Adelaide University will utilise the ‘ACES’ Human Ethics Application Form (which is currently being used by University of Adelaide).

As we transition to Adelaide University, core UniSA Business Systems (including the UniSA Human Ethics Application Platform) will unavoidably need to be shut down to allow for the transfer of records to the new Adelaide University system – ACES.

KEY TIMELINES:

• New Human Ethics Applications: The final date for submission of any NEW applications (regardless of the research ethics ‘risk level’) via the UniSA Human Research Ethics Online Application Form (MyRM / ResearchMaster) will be 5pm - Tuesday 28 October 2025.

• The final HREC meeting (for the review of any NEW ‘Higher Risk’ / ‘E3’ application reviews) will be held on 17 November 2025.

• The UniSA HREC may, by exception only, accept genuinely urgent new applications between November – December 2025. Acceptance of these urgent new applications will be at the discretion of the UniSA HREC Chair. This process is currently under review and further details / updated information will be provided shortly.

• System Shut Down: At this time, theUniSA Human Ethics System MyRM (ResearchMaster) is due to be shut down at 5pm – 11 December 2025 *

• Current Applications (under active review, before or by the deadline): for any applications currently under review, please check the status of your application in the UniSA MyRM system. If you are concerned about the progress of your review, please contact: humanethics@unisa.edu.au.

Where feasible, every effort will be made to finalise outcomes / approvals for any applications under active review before the system shutdown on 11 December 2025. If this is not possible, the review process will resume in the new Adelaide University application system, ACES after 05 January 2026.

• ‘DAY ONE’ - 05 January 2026: The Adelaide University e-form ACES will be available to all UniSA staff for submissions to the Adelaide University HREC from 05 January 2026.

If you have any questions about the best approach for your HREC application, please contact the UniSA Human Ethics Office: humanethics@unisa.edu.au

For existing approved research projects: please also note that the UniSA Human Ethics Office will continue to be available as usual for the remainder of 2025 to receive and process requests related to the on-going management and monitoring of ethics projects (such as ‘Project Variation Requests’; ‘Adverse or Reportable Event’ submissions; any complaints received; etc.). 

Please be mindful that some submissions may take longer than usual to review or to receive a response; and some full application reviews may need to be held over until 2026 to be considered by the new Adelaide University committees.

Thank you in advance for your understanding and patience as we continue to work towards 'Day One' of Adelaide University.

*Due to the fast-paced work undertaken during our transition to Adelaide University, please be aware that this information may be subject to minor changes. While this will be avoided as far as possible, please check the Human Research Ethics intranet regularly for the most up-to-date advice

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UniSA HREC will be unable to consider online applications requiring UniSA HREC review (ie applications assessed as being E3 risk level) unless they are submitted online by the deadline dates specified below. For an application to be considered by the deadline date it must be at the 'E3 - HREC' stage.

Applications received after the deadline date will be considered at the following meeting. The period between the submission date and the meeting allows time for applications to be read by UniSA HREC members.

All UniSA HREC meetings will be held on campus or via zoom, commencing at 9.30am.

2025 Meeting dates

Meeting Date – 9.30am	DEADLINE FOR APPLICATIONS (5pm)
Monday 20 October 2025	Tuesday 16 September 2025
Monday 17 November 2025	Tuesday 28 October 2025