Disaster Recovery Procedures

The procedures are the third of the four components of the University of South AUstralia's Emergency Response Plan. The purpose of this component of the plan is to identify the procedure by which the University will return to normal functioning following an emergency or crisis situation.

Activating disaster recovery procedures

These procedures take effect at the point in any emergency or crisis situation where the Strategic Crisis Management Team is satisfied that the designated Campus response Team has ensued the safety of persons and/or buildings affected by an emergency.

Lines of authority

The principles underlying the University's approach to recovery is that normal management procedures and lines of authority will apply. The Strategic Crisis Management Team will assume the role of Disaster Recovery Team and will direct activity through normal line management structures.

For all emergency conditions at the Whyalla campus, the Dean:Whyalla will act on behalf of the Vice-Chancellor until such time as they are relieved of this duty by the Vice-Chancellor. The normal lines of authority applying for campus management at Whyalla will apply for disaster recovery.

Assessing the extent of a disaster

The procedures that will apply for assessing the extent of damage in relation to any disaster situation is as follows:

Step 1: The Strategic Crisis Management Team will instruct relevant line managers to assess the damage to physical and communications facilities. This will require input from appropriately experienced staff.

Step 2: The Director: Facilities Management, or nominee, together with the Director: Information Strategy & Technology Services, or nominee, will prepare a briefing for the Strategic Crisis Management Team. This briefing will identify the extent of damage to buildings and communications facilities.

Step 3: Directors and Heads of Schools will consult appropriately and provide impact statements to the Strategic Crisis Management Team on:

  • Disruption of academic programs
  • Disruption of administrative functions
  • Other matters within their areas of responsibility

Step 4: The Strategic Crisis Management Team will determine an appropriate action plan.

Staff with disaster recovery responsibilities

The following staff have a major role in relation to disaster recovery:

Chief Operating Officer is the Team Leader of the Strategic Crisis Management Team and is responsible for coordinating recovery plans.

Vice Chancellor if the University spokesperson.

Pro Vice Chancellors will provide advice to the Strategic Crisis Management Team on the extent to which teaching and research programs are disrupted as a result of the disaster situation.

Director: Facilities Management will normally be co-opted to the Strategic Crisis Management Team and has direct responsibility in relation to steps 1 and 2 above, by which the extent of disasters are assessed. The Director will liaise with relevant personnel (e.g. Campus Facilities Managers, Directors of Units) to provide an initial report to the Strategic Crisis Management Team on the extent of the damage to physical and communications facilities.

Director: Information Strategy & Technology Services will normally be co-opted to the Strategic Crisis Management Team and has specific responsibility for reporting the condition of and reinstating the computer and communications infrastructure components of the Strategic Crisis Management Team strategy.

Director: People and Culture will normally be co-opted to ensure all Safety and Wellbeing obligations are met and are responsible for coordinating appropriate post-trauma counselling support to staff and students impacted by a disaster situation.

Campus Facilities Managers may be co-opted to the Disaster Recovery Team and have a major role in identifying the extent of specific disasters and ensuring the safety of students and staff involved.