Purchase Order Data - Supplier Survey
In May of this year, you may have received communication regarding the University of South Australia’s (UniSA) merging with the University of Adelaide to create Adelaide University (AU), and what that means for you as a supplier of UniSA.
To assist us in preparing our master data for AU systems, we require correct contact information to ensure all future purchase orders are sent to the right place.
The new AU Policies for procurement require suppliers to have a valid purchase order to receive payment from the university, which may be a change to how you have been working with UniSA. This change will take place from 1 January 2026.
FAQs for the Purchase Order Data - Supplier Survey
| Why am I being asked to provide this information when it hasn’t been required in the past? |
UniSA suppliers are to being contacted to obtain an email address and contact name for Purchase Orders (POs).
We are preparing our master data in our existing finance system in preparation for migration to our new Adelaide University system from 1 January 2026. This new system will result in a new process where all purchases will require a PO to be assigned for payment to be issued.
This is not current practice at UniSA which is why this information has not been obtained in the past. Currently UniSA only holds your nominated remittance email address within its finance system.
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| What happens if I don’t supply the requested information? |
If UniSA does not receive a response to its request for PO contact details, our default position will be to use your nominated remittance email address as the location for POs to be sent.
This may result in POs being issued to your accounts department rather than the appropriate area within your organisation.
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| What about the rest of my data? Do I need to resend my bank details, etc? |
No, UniSA will migrate the existing data provided to us. We are only requesting that you provide the new data required in the Adelaide University system from 1 January 2026.
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| Will I now receive a PO for every purchase received from UniSA? |
No. There is no change to your current ways of working with UniSA. The new process of issuing POs for every purchase is only effective for Adelaide University from 1 January 2026.
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| What if my data changes before 1 January 2026? |
Please continue liaise with your existing contact point with UniSA. Provide them with supporting evidence of the change and they will submit the relevant internal forms to update your supplier master data.
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| Does this impact my current supplies with UniSA? |
No. There is no change to your current ways of working with UniSA. This change is only effective for Adelaide University from 1 January 2026.
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