Finance Forms

RefNameUsed ForContact
FS03 Payment Request Paying an individual or reimbursement for non-payroll staff members Lynette Edwards
FS09 Vendor Account Request Requesting creation of a new vendor or changes to an existing vendor account Karen Chiverton
FS18 Miscellaneous Payment Paying back money to the University Helen Candida
FS19 Sales Invoice Request  Requesting a sales invoice Rosanne Rigon
FS22 Request for Access/Change to Finance One Access to the financial system - FinanceOne Nicola Fountain
FS28 Information on engaging and paying an independent contractors in UniSA
Contract for Services is currently being updated by UniSA Legal advisors.
Jossalyn Murphy
BTR Business Travel Request Form To start a new travel booking request Joanne Amey
RefNameUsed forContact
FS03 Payment Request Paying an individual or reimbursement for non-payroll staff members Lynette Edwards
FS09 Vendor Account Request Requesting creation of a new vendor or changes to an existing vendor file Vendor Maintenance
FS19 Sales Invoice Request  
Requesting a sales invoice Rosanne Rigon
RefNameUsed forContact
FS64 Asset Disposal Used to record the disposal of an items held on the Fixed Asset Register Jass Kaur
FS65 Asset Addition Used for the recognition of new items to be added to the Fixed Asset Register Jass Kaur
FS66 Asset Relocation Used to update the location details of an item held on the Fixed Asset Register Jass Kaur
FS68 Fixed Asset Annual Stocktake Disposals Form To be used as part of the annual stocktake process. Jass Kaur
FS69 Assets Loan Agreement & FBT Declaration Used when loaning assets to staff members or other areas Kristian Thoroughgood
RefNameUsed forContact
FS52 Visa Card Application Applying for an University credit card Elyse Perin
FS56 Unavailable Documentary Evidence Declaration To be completed when a Tax Invoice / Receipt for a transaction is not available as evidence Elyse Perin
FS57 Authority to Recover Credit Card Non-Business Expense Money Owed To be completed when you have acquitted all the transactions made from a Cash Advance and need to reimburse the remainder of the Cash Advance to the University. Elyse Perin
RefNameUsed forContact
FS03 Payment Request Paying an individual or reimbursement for non-payroll staff members Lynette Edwards
FS05 Overseas Payment Where there is no Invoice and an overseas payment is required. Elisa Rebelos
FS13 Petty Cash Agreement Applying for petty cash Kirsti Evans
FS14 Petty Cash Reimbursement Reimbursing with petty cash Lynette Edwards
FS15 Petty Cash Reimbursement Record Recording all petty cash purchases Lynette Edwards
FS28 Information on engaging and paying an independent contractor in UniSA
(RTF file) links to contract templates for companies, contractors with ABNs, overseas individuals, and individuals (staff access only)
Jossalyn Murphy
FS71 FBT: Entertainment costs Kristian Thoroughgood
BTR Business Travel Request Form To start a new travel booking request Joanne Amey
RefNameUsed forContact
FS08 Maintenance of Chart of Accounts Changes to the chart of accounts Nicola Fountain
FS10 Maintenance of Item Codes Changes to item codes Philippa Pedlar
FS11 Journal Upload Sheet - Non GST Template to be used for uploading journal entries into FinanceOne Daniela Kuckhahn
FS22 Request for Access/Change to Finance One Access to the financial system - FinanceOne Nicola Fountain
RefNameUsed forContact
FS23 Student Placement Insurance Insuring students on placement Rae Barclay
FS24 Student Incident Report Incident report for students on placement or other Uni related activity Rae Barclay
FS33 Outside Directorships Approval for holding and Outside Directorship on behalf of UniSA Rae Barclay
RefNameUsed forContact
FS18 Miscellaneous Payment Paying back money to the University Helen Candida
FS19 Sales Invoice Request 
Requesting a sales invoice Rosanne Rigon
FS20 Request to write-off outstanding debt Write-off outstanding debt authority Rosanne Rigon
FS20A Request to write-off outstanding student debt Write-off outstanding debt authority Rosanne Rigon
FS21 Request for a Credit/Adjustment Note Cancelling an invoice Rosanne Rigon
FS29 Line Item Request Form New Line Item / Amendment to Existing Line Item Daniela Kuckhahn
FS44 Cash Sales Tax Invoice Instructions enclosed Helen Candida
RefNameUsed forContact
FS02 Purchase Requisition Form No longer in use - VCA Approval is now obtained and recorded electronically in FinanceOne via workflow. Karen Chiverton
FS09 Vendor Account Request Requesting creation of a new vendor or changes to an existing vendor account  Karen Chiverton
FS60 Contract and Tender Received Listing contracts / tenders received Kirsti Evans
RefNameUsed forContact
FS06 Student Committee Sitting/Attendance Fee Payments Committee sitting attendance fee payments Penny Moore
FS23 Student Placement Insurance Insuring students on placement Rae Barclay
FS24 Student Incident Report Incident report for students on placement or other Uni related activity Rae Barclay
RefNameUsed forContact
BTR Business Travel Request Form To start a new travel booking request Joanne Amey
FS26 Travel Calculator
Indicative rates for:
  • Australian Travel
  • International Travel
To estimate a cash advance - guide only Kirsti Evans
FS27 Cash Advance Approval For travelling staff who do not hold a UniSA Credit Card, to obtain approval for a Cash Advance. Kirsti Evans
FS32 Medical Request Booking a medical consultation for travel Joanne Amey
FS36 Cash Advance Record - Instructions To record cash expenditure Kirsti Evans
FS37 Business Travel Record Travel Diary for ATO requirements Joanne Amey
FS38 Cash Advance Summary Sheet - Instructions Summarising the cash advance expenditure Kirsti Evans
FS39 Accounts Payable Cash Advance Acquittal Acquitting the cash advance via Accounts Payable Kirsti Evans
FS84 University Credit Card Authorisation - Accommodation If you do not have a University Corporate Credit Card and are booking accommodation then use this form to send to the hotel prior to your stay with the appropriate authorisation of the cardholder so that the charges can be applied against this card. Joanne Amey
FS88 Visitor Profile Form To set up a Travel Profile for UniSA Visitors only, to be used by the Travel Management Company to complete bookings Joanne Amey

Please see below a list of other related links that you may find useful:

RefNameUsed forContact
FS02 Purchase Requisition Form No longer in use - VCA Approval is now obtained and recorded electronically in FinanceOne via workflow. Karen Chiverton
FS03 Payment Request Paying an individual or reimbursement for non-payroll staff members Lynette Edwards
FS05 Overseas Payment Where there is no Invoice and an overseas payment is required Elisa Rebelos
FS06 Student Committee Sitting/Attendance Fee Payments Committee sitting attendance fee payments Penny Moore
FS08 Maintenance of Chart of Accounts Changes to the chart of accounts Nicola Fountain
FS09 Vendor Account Request Requesting creation of a new vendor or changes to an existing vendor account Karen Chiverton
FS10 Maintenance of Item Codes Changes to item codes Philippa Pedlar
FS11 Journal Upload Sheet - Non GST Template to be used for uploading journal entries into FinanceOne Daniela Kuckhahn
FS13 Petty Cash Agreement Applying for petty cash Kirsti Evans
FS14 Petty Cash Reimbursement Reimbursing with petty cash Lynette Edwards
FS15 Petty Cash Reimbursement Record Recording all petty cash purchases Lynette Edwards
FS18 Miscellaneous Payment Paying back money to the University Helen Candida
FS19 Sales Invoice Request
Requesting a sales invoice Rosanne Rigon
FS20 Request to write-off outstanding debt Write-off outstanding debt authority Rosanne Rigon
FS20A Request to write-off outstanding student debt Write-off outstanding debt authority Rosanne Rigon
FS21  Request for a Credit/Adjustment Note Cancelling an invoice Rosanne Rigon
FS22 Request for Access/Change to Finance One Access to the financial system - FinanceOne Nicola Fountain
FS23 Student Placement Insurance Insuring students on placement Rae Barclay
FS24 Student Incident Report  Incident report for students on placement or other Uni related activity Rae Barclay
FS26 Travel Calculator
Indicative rates for:
  • Australian Travel
  • International Travel
To estimate a cash advance - guide only Kirsti Evans
FS27 Cash Advance Approval For travelling staff who do not hold a UniSA Credit Card, to obtain approval for a Cash Advance Kirsti Evans
FS28 Information on engaging and paying an independent contractor in UniSA
(RTF file) links to contract templates for companies, contractors with ABNs, overseas individuals, and individuals (staff access only)
Jossalyn Murphy
FS29 Line Item Request Form  New Line Item / Amendment to Existing Line Item Daniela Kuckhahn
FS32 Medical Request  Booking a medical consultation for travel Joanne Amey
FS33 Outside Directorships Approval for holding and Outside Directorship on behalf of UniSA Rae Barclay
FS34 Subsistence Payment Request Visiting Academic Payment Request Form Jossalyn Murphy
FS36 Cash Advance Record - Instructions To record cash expenditure Kirsti Evans
FS37 Business Travel Record Travel Diary for ATO requirements Joanne Amey
FS38 Cash Advance Summary Sheet - Instructions Summarising the cash advance expenditure Kirsti Evans
FS39 Accounts Payable Cash Advance Acquittal Acquitting the cash advance via Accounts Payable Kirsti Evans
FS44 Cash Sales Tax Invoice Instructions enclosed  Helen Candida
FS52 Visa Card Application Applying for an University credit card Elyse Perin
FS56 Unavailable Documentary Evidence Declaration To be completed when a Tax Invoice / Receipt for a transaction is not available as evidence Elyse Perin
FS57 Authority to Recover Credit Card Non-Business Expense Money Owed To be completed when you have acquitted all the transactions made from a Cash Advance and need to reimburse the remainder of the Cash Advance to the University Elyse Perin
FS60 Contract and Tender Received Listing contracts / tenders received Chiara Festa
FS64 Asset Disposal Used to record the disposal of an items held on the Fixed Asset Register Jass Kaur
FS65 Asset Addition Used for the recognition of new items to be added to the Fixed Asset Register Jass Kaur
FS66 Asset Relocation Used to update the location details of an item held on the Fixed Asset Register Jass Kaur
FS68 Fixed Asset Annual Stocktake Disposals Form To be used as part of the annual stocktake process Jass Kaur
FS69 Assets Loan Agreement & FBT Declaration Used when loaning assets to staff members or other areas Kristian Thoroughgood
FS71 FBT:

Entertainment Expenditure Form
Meals & Entertainment Tax Guide
FBT Declaration Form

 Entertainment costs Kristian Thoroughgood
FS84 University Credit Card Authorisation - Accommodation If you do not have a University Corporate Credit Card and are booking accommodation then use this form to send to the hotel prior to your stay with the appropriate authorisation of the cardholder so that the charges can be applied against this card.  Joanne Amey
FS88 Traveller Profile Form To set up a Travel Profile to be used by the Travel Management Company to complete bookings  Joanne Amey
BTR Business Travel Request Form To start a new travel booking request  Joanne Amey