| Ref | Name | Used For | Contact |
|---|---|---|---|
| FS03 | Payment Request | Paying an individual or reimbursement for non-payroll staff members | Lynette Edwards |
| FS09 | Vendor Account Request | Requesting creation of a new vendor or changes to an existing vendor account | Procurement Officer |
| FS18 | Miscellaneous Payment | Paying back money to the University | Helen Candida |
| FS19 | Sales Invoice Request | Requesting a sales invoice | Rosanne Rigon |
| FS22 | Request for Access/Change to Finance One | Access to the financial system - FinanceOne | Nicola Fountain |
| FS28 | Information on engaging and paying an independent contractors in UniSA Contract for Services is currently being updated by UniSA Legal advisors. |
Jossalyn Murphy | |
| BTR | Business Travel Request Form | To start a new travel booking request | Joanne Amey |
| SBS | Statement by Supplier Form | For payments above $75, to avoid withhold the No ABN Withholding tax. The University requires all suppliers who do not quote an ABN to sign a SBS form. | Kristian Thoroughgood |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS03 | Payment Request | Paying an individual or reimbursement for non-payroll staff members | Lynette Edwards |
| FS09 | Vendor Account Request | Requesting creation of a new vendor or changes to an existing vendor file | Vendor Maintenance |
| FS19 | Sales Invoice Request |
Requesting a sales invoice | Rosanne Rigon |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS64 | Asset Disposal | Used to record the disposal of an items held on the Fixed Asset Register | Jass Kaur |
| FS65 | Asset Addition | Used for the recognition of new items to be added to the Fixed Asset Register | Jass Kaur |
| FS66 | Asset Relocation | Used to update the location details of an item held on the Fixed Asset Register | Jass Kaur |
| FS68 | Fixed Asset Annual Stocktake Disposals Form | To be used as part of the annual stocktake process. | Jass Kaur |
| FS69 | Assets Loan Agreement & FBT Declaration | Used when loaning assets to staff members or other areas | Kristian Thoroughgood |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS52 | Visa Card Application | Applying for an University credit card | Elyse Perin |
| FS56 | Unavailable Documentary Evidence Declaration | To be completed when a Tax Invoice / Receipt for a transaction is not available as evidence | Elyse Perin |
| FS57 | Authority to Recover Credit Card Non-Business Expense Money Owed | To be completed when you have acquitted all the transactions made from a Cash Advance and need to reimburse the remainder of the Cash Advance to the University. | Elyse Perin |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS03 | Payment Request | Paying an individual or reimbursement for non-payroll staff members | Lynette Edwards |
| FS05 | Overseas Payment | Where there is no Invoice and an overseas payment is required. | Lynette Edwards |
| FS13 | Petty Cash Agreement | Applying for petty cash | Kirsti Evans |
| FS14 | Petty Cash Reimbursement | Reimbursing with petty cash | Lynette Edwards |
| FS15 | Petty Cash Reimbursement Record | Recording all petty cash purchases | Lynette Edwards |
| FS28 | Information on engaging and paying an independent contractor in UniSA (RTF file) links to contract templates for companies, contractors with ABNs, overseas individuals, and individuals (staff access only) |
Jossalyn Murphy | |
| FS71 | FBT:
|
Entertainment costs | Kristian Thoroughgood |
| BTR | Business Travel Request Form | To start a new travel booking request | Joanne Amey |
| SBS | Statement by Supplier Form | For payments above $75, to avoid withhold the No ABN Withholding tax. The University requires all suppliers who do not quote an ABN to sign a SBS form. | Kristian Thoroughgood |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS08 | Maintenance of Chart of Accounts | Changes to the chart of accounts | Nicola Fountain |
| FS10 | Maintenance of Item Codes | Changes to item codes | Philippa Pedlar |
| FS11 | Journal Upload Sheet - Non GST | Template to be used for uploading journal entries into FinanceOne | Daniela Kuckhahn |
| FS22 | Request for Access/Change to Finance One | Access to the financial system - FinanceOne | Nicola Fountain |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS23 | Student Placement Insurance | Insuring students on placement | Greg Sharon |
| FS24 | Student Incident Report | Incident report for students on placement or other Uni related activity | Greg Sharon |
| FS33 | Outside Directorships | Approval for holding and Outside Directorship on behalf of UniSA | Greg Sharon |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS18 | Miscellaneous Payment | Paying back money to the University | Helen Candida |
| FS19 | Sales Invoice Request |
Requesting a sales invoice | Rosanne Rigon |
| FS20 | Request to write-off outstanding debt | Write-off outstanding debt authority | Rosanne Rigon |
| FS20A | Request to write-off outstanding student debt | Write-off outstanding debt authority | Rosanne Rigon |
| FS21 | Request for a Credit/Adjustment Note | Cancelling an invoice | Rosanne Rigon |
| FS29 | Line Item Request Form | New Line Item / Amendment to Existing Line Item | Daniela Kuckhahn |
| FS44 | Cash Sales Tax Invoice | Instructions enclosed | Helen Candida |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS02 | Purchase Requisition Form | No longer in use - VCA Approval is now obtained and recorded electronically in FinanceOne via workflow. | Procurement Officer |
| FS09 | Vendor Account Request | Requesting creation of a new vendor or changes to an existing vendor account | Procurement Officer |
| FS60 | Contract and Tender Received |
Listing contracts / tenders received (only for hard copy submission) |
Hai Quan |
| SBS | Statement by Supplier Form |
For payments above $75, to avoid withhold the No ABN Withholding tax. The University requires all suppliers who do not quote an ABN to sign a SBS form. |
Kristian Thoroughgood |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS06 | Student Committee Sitting/Attendance Fee Payments | Committee sitting attendance fee payments | Penny Moore |
| FS23 | Student Placement Insurance | Insuring students on placement | Greg Sharon |
| FS24 | Student Incident Report | Incident report for students on placement or other Uni related activity | Greg Sharon |
| Ref | Name | Used for | Contact |
|---|---|---|---|
| BTR | Business Travel Request Form | To start a new travel booking request | Joanne Amey |
| FS26 | Travel Calculator Indicative rates for:
|
To estimate a cash advance - guide only | Kirsti Evans |
| FS27 | Cash Advance Approval | For travelling staff who do not hold a UniSA Credit Card, to obtain approval for a Cash Advance. | Kirsti Evans |
| FS32 | Medical Request | Booking a medical consultation for travel | Joanne Amey |
| FS36 | Cash Advance Record - Instructions | To record cash expenditure | Kirsti Evans |
| FS37 | Business Travel Record | Travel Diary for ATO requirements | Joanne Amey |
| FS38 | Cash Advance Summary Sheet - Instructions | Summarising the cash advance expenditure | Kirsti Evans |
| FS39 | Accounts Payable Cash Advance Acquittal | Acquitting the cash advance via Accounts Payable | Kirsti Evans |
| FS84 | University Credit Card Authorisation - Accommodation | If you do not have a University Corporate Credit Card and are booking accommodation then use this form to send to the hotel prior to your stay with the appropriate authorisation of the cardholder so that the charges can be applied against this card. | Joanne Amey |
| FS88 | Visitor Profile Form | To set up a Travel Profile for UniSA Visitors only, to be used by the Travel Management Company to complete bookings | Joanne Amey |
| FS89 | High Risk Travel Questionnaire |
This form assists the University in determining whether to permit travel to and/or remain in countries with a DFAT Alert Level 3 and 4 (DFAT advice is “reconsider your need to travel” or “do not travel”). Please be advised that there are specific exclusions that apply in relation to travel insurance coverage for staff and students travelling to or remaining in DFAT Alert Level 3 and 4 regions. |
Joanne Amey |
Please see below a list of other related links that you may find useful:
| Ref | Name | Used for | Contact |
|---|---|---|---|
| FS02 | Purchase Requisition Form | No longer in use - VCA Approval is now obtained and recorded electronically in FinanceOne via workflow. | Procurement Officer |
| FS03 | Payment Request | Paying an individual or reimbursement for non-payroll staff members | Lynette Edwards |
| FS05 | Overseas Payment | Where there is no Invoice and an overseas payment is required | Lynette Edwards |
| FS06 | Student Committee Sitting / Attendance Fee Payments | Committee sitting attendance fee payments | Penny Moore |
| FS08 | Maintenance of Chart of Accounts | Changes to the chart of accounts | Nicola Fountain |
| FS09 | Vendor Account Request | Requesting creation of a new vendor or changes to an existing vendor account | Procurement Officer |
| FS10 | Maintenance of Item Codes | Changes to item codes | Philippa Pedlar |
| FS11 | Journal Upload Sheet - Non GST | Template to be used for uploading journal entries into FinanceOne | Daniela Kuckhahn |
| FS13 | Petty Cash Agreement | Applying for petty cash | Kirsti Evans |
| FS14 | Petty Cash Reimbursement | Reimbursing with petty cash | Lynette Edwards |
| FS15 | Petty Cash Reimbursement Record | Recording all petty cash purchases | Lynette Edwards |
| FS18 | Miscellaneous Payment | Paying back money to the University | Helen Candida |
| FS19 | Sales Invoice Request |
Requesting a sales invoice | Rosanne Rigon |
| FS20 | Request to write-off outstanding debt | Write-off outstanding debt authority | Rosanne Rigon |
| FS20A | Request to write-off outstanding student debt | Write-off outstanding debt authority | Rosanne Rigon |
| FS21 | Request for a Credit / Adjustment Note | Cancelling an invoice | Rosanne Rigon |
| FS22 | Request for Access / Change to Finance One | Access to the financial system - FinanceOne | Nicola Fountain |
| FS23 | Student Placement Insurance | Insuring students on placement | Greg Sharon |
| FS24 | Student Incident Report | Incident report for students on placement or other Uni related activity | Greg Sharon |
| FS26 | Travel Calculator Indicative rates for:
|
To estimate a cash advance - guide only | Kirsti Evans |
| FS27 | Cash Advance Approval | For travelling staff who do not hold a UniSA Credit Card, to obtain approval for a Cash Advance | Kirsti Evans |
| FS28 | Information on engaging and paying an independent contractor in UniSA (RTF file) links to contract templates for companies, contractors with ABNs, overseas individuals, and individuals (staff access only) |
Jossalyn Murphy | |
| FS29 | Line Item Request Form | New Line Item / Amendment to Existing Line Item | Daniela Kuckhahn |
| FS32 | Medical Request | Booking a medical consultation for travel | Joanne Amey |
| FS33 | Outside Directorships | Approval for holding and Outside Directorship on behalf of UniSA | Greg Sharon |
| FS34 | Subsistence Payment Request | Visiting Academic Payment Request Form | Jossalyn Murphy |
| FS36 | Cash Advance Record - Instructions | To record cash expenditure | Kirsti Evans |
| FS37 | Business Travel Record | Travel Diary for ATO requirements | Joanne Amey |
| FS38 | Cash Advance Summary Sheet - Instructions | Summarising the cash advance expenditure | Kirsti Evans |
| FS39 | Accounts Payable Cash Advance Acquittal | Acquitting the cash advance via Accounts Payable | Kirsti Evans |
| FS52 | Visa Card Application | Applying for an University credit card | Elyse Perin |
| FS56 | Unavailable Documentary Evidence Declaration | To be completed when a Tax Invoice / Receipt for a transaction is not available as evidence | Elyse Perin |
| FS57 | Authority to Recover Credit Card Non-Business Expense Money Owed | To be completed when you have acquitted all the transactions made from a Cash Advance and need to reimburse the remainder of the Cash Advance to the University | Elyse Perin |
| FS60 | Contract and Tender Received | Listing contracts / tenders received | Chiara Festa |
| FS64 | Asset Disposal | Used to record the disposal of an items held on the Fixed Asset Register | Jass Kaur |
| FS65 | Asset Addition | Used for the recognition of new items to be added to the Fixed Asset Register | Jass Kaur |
| FS66 | Asset Relocation | Used to update the location details of an item held on the Fixed Asset Register | Jass Kaur |
| FS68 | Fixed Asset Annual Stocktake Disposals Form | To be used as part of the annual stocktake process | Jass Kaur |
| FS69 | Assets Loan Agreement & FBT Declaration | Used when loaning assets to staff members or other areas | Kristian Thoroughgood |
| FS71 | FBT:
Entertainment Expenditure Form |
Entertainment costs | Kristian Thoroughgood |
| FS84 | University Credit Card Authorisation - Accommodation | If you do not have a University Corporate Credit Card and are booking accommodation then use this form to send to the hotel prior to your stay with the appropriate authorisation of the cardholder so that the charges can be applied against this card. | Joanne Amey |
| FS88 | Traveller Profile Form | To set up a Travel Profile to be used by the Travel Management Company to complete bookings | Joanne Amey |
| BTR | Business Travel Request Form | To start a new travel booking request | Joanne Amey |