| Date | Process |
|---|---|
| Thursday 15 November 2018 |
Fixed Assets Last day for completed Fixed Asset stocktake forms to be submitted to Corporate Finance. |
| Wednesday 21 November 2018 |
Staff Reimbursements ProMaster Staff Reimbursement claims approved online by the Supervisor before 9am today will be included in the staff members payroll paid 29/11/2018. |
| Monday 3 December 2018 |
Staff Reimbursements ProMaster staff reimbursements claims approved online by the Supervisor before 9am today will be included in the staff members payroll on 13/12/2018. |
| Friday 7 December 2018 |
International AP invoices Last day for Accounts Payable to receive International AP invoices for processing against 2018 cost centres and final 2018 Cheque or EFT payment run. Invoices must be received in Accounts Payable by COB today. |
| Tuesday 11 December 2018 |
Payroll files imported for the fortnight ending 14/12/2018 |
| Wednesday 12 December 2018 |
Australian AP invoices Last day for Accounts Payable to receive Australian AP invoices for final 2018 Cheque or EFT payment run. Invoices must be received in Accounts Payable by COB today. Invoices due for payment on last payment run for the year (Wednesday 19th December), must be APPROVED in Workflow before 9am Wednesday 19th December 2018. |
| Thursday 13 December 2018 |
Staff Reimbursements ProMaster staff reimbursements claims approved online by the Supervisor before 9am today will be included in the staff members payroll paid 27/12/2018. Any reimbursements approved after this date in 2018 will not be paid until the first payroll in 2019. |
| Friday 14 December 2018 |
Overseas NAB (Student refunds and Library FX) Last day for Accounts Payable to receive Overseas NAB (Student refunds) and NAB Lib FX for processing against 2018 cost centres and final 2018 EFT payment run. Invoices must be received in Accounts Payable by COB today. Last day for Accounts Payable to receive scholarship paperwork for payment in 2018. Receipting Last day to send FS18 Miscellaneous Payment, Credit Card & Cheque payments to Accounts Receivable for guaranteed AR Receipt processing into 2018 cost centres. |
| Monday 17 December 2018 |
Final Overseas Citibank payment run for 2018 Australian AP invoices Last day for Accounts Payable to receive Australian AP invoices for guaranteed validation to workflow in 2018. To be recorded against 2018 cost centres invoices must by APPROVED in Workflow before 8 am on Friday 4th January 2019. Invoices due for payment on last payment run for the year (Wednesday 19th December), must be APPROVED in Workflow before 9am Wednesday 19th December 2018. |
| Tuesday 18 December 2018 |
Last SMS/RAM Scholarships payment runs for 2018 AR invoices Last day to send Appian Sales Invoice Requests FS19s Accounts Receivable for guaranteed processing against 2018 cost centres. |
| Wednesday 19 December 2018 |
Update and distribute worksheets for the Library Fiscal Roll Fortnightly Scholarships (fortnight ending 28/12/18) sent to bank for payment release 24/12/18 Australian AP invoices Australian AP Invoices / APPIAN due for payment must be APPROVED in Workflow before 9am today for inclusion in the Final AP Payment runs for 2018. Final AP payment runs for 2018 Cheque and EFT Overseas NAB (Student refunds) Payroll Deductions |
| Thursday 20 December 2018 |
Payroll files imported for fortnight ending 28/12/2018 |
| Friday 21 December 2018 |
Travel team All internal journals relating to the use of travel credits belonging to other cost centres must be processed by COB today Last official working day for 2018 |
| Wednesday 2 January 2019 |
First official working day for 2019 Commence remaining NAB Bank Journals for Period 12 First SMS/RAM Scholarships payment run for 2019 Staff Reimbursements ProMaster Staff Reimbursement claims approved online by the Supervisor before 9am today will be included in the staff members payroll on 10/01/2019. ProMaster Credit Card transactions (excluding Non-Business transactions, Staff Reimbursements and any element of cash withdrawals to be repaid) approved online by the Supervisor before 9am today will be exported into Period 12 in the Finance One system in 2018. Library Fiscal Roll |
| Thursday 3 January 2019 |
Finalise NAB Bank Journals for Period 12 Last Day for 2018 processing for: AP invoices/APPIAN PAYMENTS must be APPROVED in Workflow by COB today for the expense to be recorded against Cost Centres in 2018 AR Invoices Purchase Orders Bank Journals NOTE: Processing ceases COB today. |
| Friday 4 January 2019 |
Period 12 Closed at 8am AR & AP Ledgers rolled and statistics reset Change users to view and report access only System variables and formats changed Levies calculated and posted to p12, 2018 Allocations Run Finalise Bank Reconciliation once Period 12 is closed Accrued Expenses - Distribution of automated accrual journals to areas by COB today 2019, Period 1 Ledger processing available from 5pm All Finance One users need to wait for receipt of email which will advise when ledgers are available, especially AP and AR ledgers. AP Invoices AR Invoices Purchase Orders Bank Journals 2018, Period 13 Ledger processing available from 5pm Period 13 tasks as per 2018 EOY accounting processes Period 13 Balance Sheet Journals (to be workflowed to Corporate Finance) Return Library Fiscal Roll information to Corporate Finance |
| Monday 7 January 2019 |
First AP payment runs for 2019 EFT Overseas Citibank |
| Tuesday 8 January 2019 |
First fortnightly scholarships payment run for 2019 (fortnight ending 12/1/2018) & LIB FX Email outstanding Fixed Asset forms to Corporate Finance for outstanding 2018 transactions by 1pm |
| Wednesday 9 January 2019 |
Period 13 closed to Divisions/Units at 1pm Submit Annual Financial Report Certification of completion of tasks to Corporate Finance Submit Travel Advances (IC 7805) reconciliations to Procurement and Financial Services First AP payment runs for 2019 Overseas NAB (Student refunds) Payroll Deductions Payroll files imported for fortnight ending 11/1/2019 |
|
Tuesday |
Levies calculated & posted to Period 13 Period 13 closed and rolled by Financial Systems at 9am Period 14 commences |
| Friday 25 January 2019 |
Annual review commentary templates due back to Corporate Finance by 5pm |
| Monday 11 February 2019 |
Delivery of Certified Draft AFS to the Auditor General |
