The ExpenseMe mobile app is now available for staff to use the main features of the University's Expense Management System, ProMaster, on tablet and smartphone devices.
The ExpenseMe app provides users with the option of capturing receipts and creating, reviewing and approving University credit card expenses and staff reimbursement claims on compatible tablets and smartphones. Tasks can be seamlessly performed using either the ExpenseMe app or the existing desktop application.
To access the ExpenseMe app for the first time:
The password created in Step 8 will not affect your UniSA credentials. You will only need to use this password if you logout of the app or to access the app for the first time on a new device.
More detailed instructions are available in the Logging into ExpenseMe Quick Reference Guide. This and additional Quick Reference Guides for the desktop application and ExpenseMe app are available in the ProMaster Quick Guides section of the Finance Unit web pages.
We are aware that some users involved in the initial testing of the app occasionally observed a delay with the app responding to some key strokes. This has been reported to ProMaster and we will work with them to improve this. We are however confident that users will find the app otherwise provides a much simpler and quicker method for creating, reviewing or approving staff reimbursement claims and University credit card expenses.
If you have any queries or feedback, or require assistance to download and access the app, please do not hesitate to e-mail ProMaster@unisa.edu.au, or to telephone the Expense Management team on (08) 8302 1481.
ProMaster has undergone a significant upgrade. Some of the key features of this upgrade include:
The entire process of creating, reviewing and approving a credit card expense or staff reimbursement claim is now a wholly-online and paperless process. Document Control Reports are no longer printed for new claims or acquittals, removing the need for claims and receipts to move between staff or sent to the Expense Management team for archiving.
Receipts or invoices can be captured from device cameras, scanned documents or e-mail attachments, and will be attached to the transaction and stored within ProMaster.
Reviewers and Supervisors will be able to easily view the receipt attached to each transaction in ProMaster.
Once acquitted, the original hard copy of a receipt or invoice will no longer need to be retained or archived. Commercially-confidential receipts (i.e. of a non-retail nature) must be destroyed or disposed through confidential means (e.g. shredding or confidential waste).
Transactions are no longer batched together under a Document Control Report. Reviewers and Supervisors can process individual transactions at their convenience.
Any existing Document Control Reports which have not yet been reviewed or approved must still be processed to conclusion and sent to the Expense Management team.
Supervisors are asked to note that the removal of the DCR means that all transactions will be sent directly to the Supervisor for approval - it is no longer necessary or possible for delegates to review transactions on behalf of the Supervisor.
All of the normal ProMaster activities are still available in the desktop application, which will continue to be accessed through the Online Tools section of the Staff Portal. If you have ProMaster bookmarked as a favourite, you will need to update the URL to https://secure.inlogik.com/unisa.
Updated user guides and reference material will be published here. Further information will be communicated as needed in the Staff Announcements.
If you have any queries, please do not hesitate to e-mail ProMaster@unisa.edu.au, or to telephone the Expense Management team on (08) 830 21481.