News and Key dates

DateProcess
Wednesday, 22 November 2017 Staff Reimbursements
ProMaster Staff Reimbursement claims approved online by the Supervisor before 9am on 22/11/2017 will be included in the staff members payroll paid 30/11/2017.
Monday, 27 November 2017 Staff Recoupment's
Document Control Reports for any ProMaster Non-Business transactions (FS57 forms) received by the ProMaster Team for processing by the close of business will be deducted from the staff members payroll paid 14/12/2017. Any recoupment processed after this date in 2017 will not be recouped until 2018 and will not be charged to Cost centres until 2018.
Fixed Assets
Last day for completed Fixed Asset stocktake forms to be submitted to Corporate Finance.
Tuesday, 5 December 2017 Staff Reimbursements
ProMaster staff reimbursements claims approved online by the Supervisor before 9am on 5/12/17 will be included in the staff members payroll on 14/12/2017.
Friday, 8 December 2017

International AP invoices

Last day for Accounts Payable to receive International AP invoices for processing against 2017 cost centres and final 2017 Cheque or EFT payment run. Invoices must be received in Accounts Payable by COB today.

Update and distribute worksheets for the Library Fiscal Roll

 

Monday, 11 December 2017 Australian AP invoices
  • Last day for Accounts Payable to receive Australian AP invoices for final 2017 Cheque or EFT payment run.
  • Invoices must be received in Accounts Payable by COB today.
  • Invoices due for payment on last payment run for the year (Wednesday 20th December), must be APPROVED in Workflow before 9am on Wednesday 20th December 2017.
Thursday, 14 December 2017

Receipting
Send FS18 Miscellaneous Payment, Credit Card & Cheque payments to Accounts Receivable for AR Receipt processing.

Staff Reimbursements
ProMaster staff reimbursements claims approved online by the Supervisor before 9am on 14/12/2017 will be included in the staff members payroll paid 28/12/2017. Any reimbursements approved after this date in 2017 will not be paid until the first payroll in 2018.

Friday, 15 December 2017 Overseas NAB (Student refunds and Library FX)
Last day for Accounts Payable to receive Overseas NAB (Student refunds) and NAB Lib FX for processing against 2017 cost centres and final 2017 EFT payment run. Invoices must be received in Accounts Payable by COB today.

Library Fiscal Roll
Monday, 18 December 2017

Final Overseas Citibank payment run for 2017

Australian AP invoices
Last day for Accounts Payable to receive Australian AP invoices for processing against 2017 cost centres. Invoices must be received in Accounts Payable by COB today. For costs to be recorded against Cost Centres in 2017 invoices must be APPROVED in Workflow by COB Wednesday 3rd January 2018. Last day to receive Scholarship paperwork

Last day to send Appian Sales Invoice Requests FS19s Accounts Receivable for processing against 2017 cost centres.

Wednesday, 20 December 2017 Last SMS/RAM Scholarships payment runs for 2017

Fortnightly Scholarships (fortnight ending 29/12/17) sent to bank for payment release 27/12/17

Australian AP invoices
Australian AP Invoices / APPIAN due for payment must be APPROVED in Workflow by 9am today for inclusion in the Final AP Payment runs for 2017.

Final AP payment runs for 2017
Cheque and EFT
Overseas NAB (Student refunds)
Payroll Deductions
Thursday, 21 December 2017 Last official working day for 2017

ProMaster Credit Card transactions (excluding Cash Acquittals, Non-Business transactions & Staff Reimbursements) approved online by the Supervisor before 9am on 02/01/2018 will be exported into Period 12 in the Finance One system in 2017.
Tuesday, 2 January 2018

First official working day for 2018

Commence remaining NAB Bank Journals for Period 12

All ProMaster Credit Card transactions (excluding Cash Acquittals, Non-business transactions & Staff Reimbursements) will not be processed against 2017 Cost Centres unless they are approved online by the Supervisor before 9am.

Wednesday, 3 January 2018 Finalise NAB Bank Journals for Period 12

First SMS/RAM Scholarships payment run for 2018

Staff Reimbursements
ProMaster Staff Reimbursement claims approved online by the Supervisor before 9am on 3/01/2018 will be included in the staff members payroll on 12/01/2018.

Last Day for 2017 processing for:
AP invoices/APPIAN PAYMENTS must be APPROVED in Workflow by COB today for the expense to be recorded against Cost Centres in 2017
AR Invoices
Purchase Orders
Bank Journals
NOTE: Processing ceases COB today.
Thursday, 4 January 2018 Period 12 Closed at 8am
  • AR & AP Ledgers rolled and statistics reset
  • Change users to view and report access only
  • System variables and formats changed
  • Levies calculated and posted to p12, 2017
  • Allocations Run

Finalise Bank Reconciliation once Period 12 is closed

Accrued Expenses - Distribution of automated accrual journals to areas by COB today
Friday, 5 January 2018 Start 2018 Ledger Processing (Period 1 commences):
All Finance One users need to wait for receipt of email which will advise when ledgers are available, especially AP and AR ledgers.
  • AP Invoices
  • AR Invoices
  • Purchase Orders
  • Bank Journals

Start Period 13 Reviews
  • Period 13 tasks as per 2017 EOY accounting processes
  • Period 13 Balance Sheet Journals (to be workflowed to Corporate Finance)
Monday, 8 January 2018 First AP payment runs for 2018
  • Cheque and EFT
  • Overseas Citibank

Email outstanding Fixed Asset forms to Corporate Finance for outstanding 2016 transactions by COB
Tuesday, 9 January 2018 Period 13 closed to Divisions/Units at 1pm
Forward Annual Financial Report Certification of completion of tasks to Corporate Finance.

First fortnightly scholarships payment run for 2018 (fortnight ending 12/1/2018) & LIB FX
Wednesday, 10 January 2018 Payroll files imported for fortnight ending 12/1/2018**

First Overseas NAB (Student refunds) payment run for 2018

First AP payment run for Payroll Deductions for 2018
Monday, 15 January 2018 Levies calculated & posted to Period 13

Period 13 closed and rolled by Financial Systems at 9am

Period 14 commences
Monday, 29 January 2018 Annual review commentary templates due back to Corporate Finance 5pm