News and Key dates

 Date Process
Friday
1 November 2019
Fixed Assets
Last day for completed Fixed Asset stocktake forms to be submitted to Corporate Finance.
Thursday
28 November 2019

Staff Recoupments
Document Control Reports for any ProMaster Non-Business transactions (FS57 forms), or return of unspent cash withdrawals, received by the ProMaster Team for processing by COB today will be deducted from the staff members payroll paid 12/12/2019. Any recoupment processed after this date in 2019 will not be recouped until 2020.

Tuesday
3 December 2019
Staff Reimbursements
ProMaster Staff Reimbursement claims approved online by the Supervisor before 9am today will be included in the staff members payroll paid 12/12/2019.
Wednesday
11 December 2019
Payroll Deductions
Files imported for the fortnight ending 13/12/2019

Thursday
12 December 2019

Staff Reimbursements
ProMaster Staff Reimbursements claims approved online by the Supervisor before 9am today will be included in the staff members payroll paid 24/12/2019. Any reimbursements approved after this date in 2019 will not be paid until the first payroll in 2020 (paid 9/1/2020).

Friday
13 December 2019

Receipting
Last day to send FS18 Miscellaneous Payment, Credit Card & Cheque payments to Accounts Receivable for guaranteed AR Receipt processing into 2019 cost centres

Overseas NAB (Student refunds and Library FX)
Last day for Accounts Payable to receive Overseas NAB (Student refunds) and NAB Lib FX invoices for processing against 2019 cost centres and final 2019 EFT payment run. Invoices must be received in Accounts Payable by COB today

International AP invoices (Citibank)
Last day for Accounts Payable to receive International AP invoices for guaranteed processing against 2019 cost centres and final 2019 Citibank International payment run. Invoices must be received in Accounts Payable by COB today.
Wednesday
16 December 2019
Australian AP invoices
Last day for Accounts Payable to receive Australian AP invoices for final 2019 Cheque or EFT payment run on 20/12/2019. Invoices must be received in Accounts Payable by COB today.
Invoices due for payment on last payment run for the year (Friday 20 December), must be APPROVED in Workflow before 8.45am Friday 20 December 2019.
To be recorded against 2019 cost centres invoices must by approved in Workflow before 8am on Monday 6 January 2020.
Tuesday
17 December 2019
AR invoices
Last day to send Appian Sales Invoice Requests FS19s Accounts Receivable for guaranteed processing against 2019 cost centres

Final AP payment runs for 2019
Overseas NAB (Student refunds and Library FX)

RAMS & FS34 Scholarships
Processing date for forward dated (23/12/2019) Scholarship payments due for payment fortnight ending 27/12/19
Wednesday
18 December 2019
SCMS Scholarships
Processing day for Scholarships due for payment 18/12/2019 for week ending 20/12/2019
Thursday
19 December 2019
Final Overseas Citibank payment run for 2019

International AP Invoices

Update and distribute worksheets for the Library Fiscal Roll

Payroll files
imported for fortnight ending 27/12/2019
Friday
20 December 2019

Australian AP invoices
Australian AP Invoices / Appian payment requests due for payment must be APPROVED in Workflow before 8.45am today for inclusion in the final AP Payment run for 2019

Final AP payment runs for 2019

Cheque and EFT
Payroll Deductions (forward dated 23/12/2019) for fortnight ending 27/12/2019

SCMS Scholarships

Processing day for forward dated (23/12/2019) Scholarships due for payment week ending 27/12/2019 or 3/1/2020 (if required)

Monday
23 December 2019
Last working day for 2019

Travel Credits
All internal journals relating to the use of travel credits belonging to other cost centres must be processed by COB today
Tuesday
24 December 2019
Accumulated Time-Off Day #1
Wednesday
25 December 2019
Public Holiday (Christmas Day)
Thursday
26 December 2019
Public Holiday (Proclamation Day)
Friday
27 December 2019
Accumulated Time-Off Day #2
Monday
30 December 2019
Accumulated Time-Off Day #3
Tuesday
31 December 2019
Accumulated Time-Off Day #4
Wednesday
1 January 2020
Public Holiday (New Year's Day)
Thursday
2 January 2020
First official working day for 2020

Commence remaining NAB Bank Journals for Period 12

Staff Reimbursements

ProMaster Staff Reimbursement claims approved online by the Supervisor before 9am today will be included in the staff members payroll on 9/01/2020.

ProMaster Credit Card transactions
(excluding Non-Business transactions, Staff Reimbursements and any element of cash withdrawals to be repaid) approved online by the Supervisor before 9am today will be exported into Period 12 in the Finance One system in 2019.

Staff Recoupments
Document Control Reports for any ProMaster Non-Business transactions (FS57 forms), or return of unspent cash withdrawals, received by the ProMaster Team for processing by COB today will be deducted from the staff members payroll paid 9/1/2020
Friday
3 January 2020

Finalise NAB Bank Journals for Period 12

Last Day for 2019 processing of:
AP invoices/APPIAN PAYMENTS must be APPROVED in Workflow by COB today for the expense to be recorded against Cost Centres in 2019
AR Invoices
Purchase Orders
Bank Journals

NOTE: Processing ceases COB today

Library Fiscal Roll

Monday
6 January 2020
Period 12 Closed at 8am
AR & AP Ledgers rolled and statistics reset
Change users to view and report access only
System variables and formats changed
Levies calculated and posted to p12, 2019
Allocations Run

Finalise Bank Reconciliation once Period 12 is closed

Accrued Expenses
- Distribution of automated accrual journals to areas by COB today

2020, Period 1 Ledger processing available from 5pm

All Finance One users need to wait for receipt of email which will advise when ledgers are available, especially AP and AR ledgers
AP Invoices
AR Invoices
Purchase Orders
Bank Journals

2019, Period 13 Ledger processing available from 5pm

Period 13 tasks as per 2019 EOY accounting processes
Period 13 Balance Sheet Journals (to be workflowed to Corporate Finance)

Return Library Fiscal Roll information to Corporate Finance
Tuesday
7 January 2020
First AP payment runs for 2020
Overseas NAB (Student refunds and Library FX)
RAMS & FS34 Scholarships
First Scholarship payments for 2020
Wednesday
8 January 2020
First AP payment runs for 2020
EFT
Payroll Deductions

SCMS Scholarships

First Scholarship payments for 2020

Payroll files
imported for fortnight ending 10/1/2020

Email outstanding Fixed Asset forms to Corporate Finance for outstanding 2019 transactions by 1pm
Thursday
9 January 2020
Period 13 closed to Divisions/Units at 1pm
Submit Annual Financial Report Certification of completion of tasks to Corporate Finance

First Overseas Citibank payment runs for 2020
International AP Invoices

Tuesday
14 January 2020

All period 13 journals to be approved by Corporate Finance by 12 midday
Levies calculated & posted to Period 13
Review of 2019 Financial Results by Division/Units by 5pm
Wednesday
15 January 2020

Period 13 closed and rolled by Financial Systems at 9am
Period 14 commences

Friday
24 January 2020
Annual review commentary templates due back to Corporate Finance by 5pm
Monday
27 January 2020
Public Holiday (Australia Day)
Tuesday
11 February 2020
Delivery of Certified Draft AFS to the Auditor General