News and Key dates

 DateProcess
Thursday
15 November 2018
Fixed Assets
Last day for completed Fixed Asset stocktake forms to be submitted to Corporate Finance.
Wednesday
21 November 2018
Staff Reimbursements
ProMaster Staff Reimbursement claims approved online by the Supervisor before 9am today will be included in the staff members payroll paid 29/11/2018.
Monday
3 December 2018
Staff Reimbursements
ProMaster staff reimbursements claims approved online by the Supervisor before 9am today will be included in the staff members payroll on 13/12/2018.
Friday
7 December 2018
International AP invoices
Last day for Accounts Payable to receive International AP invoices for processing against 2018 cost centres and final 2018 Cheque or EFT payment run. Invoices must be received in Accounts Payable by COB today.
Tuesday
11 December 2018

Payroll files imported for the fortnight ending 14/12/2018

Wednesday
12 December 2018
Australian AP invoices
Last day for Accounts Payable to receive Australian AP invoices for final 2018 Cheque or EFT payment run. Invoices must be received in Accounts Payable by COB today.
Invoices due for payment on last payment run for the year (Wednesday 19th December), must be APPROVED in Workflow before 9am Wednesday 19th December 2018.
Thursday
13 December 2018
Staff Reimbursements
ProMaster staff reimbursements claims approved online by the Supervisor before 9am today will be included in the staff members payroll paid 27/12/2018. Any reimbursements approved after this date in 2018 will not be paid until the first payroll in 2019.
Friday
14 December 2018
Overseas NAB (Student refunds and Library FX)
Last day for Accounts Payable to receive Overseas NAB (Student refunds) and NAB Lib FX for processing against 2018 cost centres and final 2018 EFT payment run. Invoices must be received in Accounts Payable by COB today. Last day for Accounts Payable to receive scholarship paperwork for payment in 2018.

Receipting
Last day to send FS18 Miscellaneous Payment, Credit Card & Cheque payments to Accounts Receivable for guaranteed AR Receipt processing into 2018 cost centres.
Monday
17 December 2018
Final Overseas Citibank payment run for 2018
Australian AP invoices
Last day for Accounts Payable to receive Australian AP invoices for guaranteed validation to workflow in 2018. To be recorded against 2018 cost centres invoices must by APPROVED in Workflow before 8 am on Friday 4th January 2019.
Invoices due for payment on last payment run for the year (Wednesday 19th December), must be APPROVED in Workflow before 9am Wednesday 19th December 2018.
Tuesday
18 December 2018
Last SMS/RAM Scholarships payment runs for 2018
AR invoices
Last day to send Appian Sales Invoice Requests FS19s Accounts Receivable for guaranteed processing against 2018 cost centres.
Wednesday
19 December 2018
Update and distribute worksheets for the Library Fiscal Roll

Fortnightly Scholarships (fortnight ending 28/12/18) sent to bank for payment release 24/12/18

Australian AP invoices
Australian AP Invoices / APPIAN due for payment must be APPROVED in Workflow before 9am today for inclusion in the Final AP Payment runs for 2018.

Final AP payment runs for 2018
Cheque and EFT
Overseas NAB (Student refunds)
Payroll Deductions
Thursday
20 December 2018
Payroll files imported for fortnight ending 28/12/2018
Friday
21 December 2018
Travel team
All internal journals relating to the use of travel credits belonging to other cost centres must be processed by COB today

Last official working day for 2018
Wednesday
2 January 2019
First official working day for 2019

Commence remaining NAB Bank Journals for Period 12

First SMS/RAM Scholarships payment run for 2019

Staff Reimbursements
ProMaster Staff Reimbursement claims approved online by the Supervisor before 9am today will be included in the staff members payroll on 10/01/2019.
ProMaster Credit Card transactions (excluding Non-Business transactions, Staff Reimbursements and any element of cash withdrawals to be repaid) approved online by the Supervisor before 9am today will be exported into Period 12 in the Finance One system in 2018.

Library Fiscal Roll
Thursday
3 January 2019
Finalise NAB Bank Journals for Period 12

Last Day for 2018 processing for:
AP invoices/APPIAN PAYMENTS must be APPROVED in Workflow by COB today for the expense to be recorded against Cost Centres in 2018
AR Invoices
Purchase Orders
Bank Journals
NOTE: Processing ceases COB today.
Friday
4 January 2019
Period 12 Closed at 8am
AR & AP Ledgers rolled and statistics reset
Change users to view and report access only
System variables and formats changed
Levies calculated and posted to p12, 2018
Allocations Run

Finalise Bank Reconciliation once Period 12 is closed

Accrued Expenses
- Distribution of automated accrual journals to areas by COB today

2019, Period 1 Ledger processing available from 5pm

All Finance One users need to wait for receipt of email which will advise when ledgers are available, especially AP and AR ledgers.
AP Invoices
AR Invoices
Purchase Orders
Bank Journals

2018, Period 13 Ledger processing available from 5pm

Period 13 tasks as per 2018 EOY accounting processes
Period 13 Balance Sheet Journals (to be workflowed to Corporate Finance)

Return Library Fiscal Roll information to Corporate Finance
Monday
7 January 2019
First AP payment runs for 2019
EFT
Overseas Citibank
Tuesday
8 January 2019
First fortnightly scholarships payment run for 2019 (fortnight ending 12/1/2018) & LIB FX

Email outstanding Fixed Asset forms to Corporate Finance for outstanding 2018 transactions by 1pm
Wednesday
9 January 2019
Period 13 closed to Divisions/Units at 1pm
Submit Annual Financial Report Certification of completion of tasks to Corporate Finance
Submit Travel Advances (IC 7805) reconciliations to Procurement and Financial Services

First AP payment runs for 2019
Overseas NAB (Student refunds)
Payroll Deductions

Payroll files
imported for fortnight ending 11/1/2019

Tuesday
15 January 2019

Levies calculated & posted to Period 13
Period 13 closed and rolled by Financial Systems at 9am
Period 14 commences
Friday
25 January 2019
Annual review commentary templates due back to Corporate Finance by 5pm
Monday
11 February 2019
Delivery of Certified Draft AFS to the Auditor General