Student Functions

Student Groups, Clubs and Societies who wish to hold a function on University grounds are required to complete a Functions & Facility hire form for approval at least 30 days prior to the function.

It is imperative that details of high profile guests who will be in attendance is documented on the application form.

Alcohol on Campus 

In accordance with University By-Laws, item 8, all requests of consumption of alcohol on any part of University grounds must be approved by the Campus Facilities Manager as delegate for the University Council.

Endorsement can be obtained by including the proposed event liquor/licensing details on the Appian Student Function application. FM Assist will confirm endorsement of the license application with the Campus Facilities Manager and indicate approval status via the notification section within the Appian application.

A Short Term Liquor License will normally be required for functions where the alcohol is not being provided by a licensed catered/business.

For Information and application please refer to the following links:

Online Licence applications with prior endorsement of the Campus Facilities Manager must be lodged with the Office of Consumer and Business Services at least:

  • 30 days prior to the event; or 60 days prior to the event if it is a large commercial or high risk event (festival, multi-day event).
  • The Licence must be provided to FM Assist to allow for final approval of the function to be confirmed.
  • The Licence must be displayed at the event.
  • A copy of a Caterer's Liquor Licence must be provided prior to the event if a caterer is serving alcohol at an event on campus.


The issue of a Short Term Liquor Licence by Consumer and Business Services may stipulate security/crowd control as a requirement. The Campus Facilities Manager will assess the application and may also deem security/crowd control a necessity. If Security staff are required this will be arranged by FM Assist and the cost will be borne by the Student group/applicant.

Under no circumstances can it be assumed that University of South Australia Security staff can be used or referred to as crowd controllers for planned events/functions. 


Where representatives/sponsors/exhibitors have been invited to attend a function please complete the relevant section within your Functions & Facility hire application. It is the responsibility of USASA to certify that a background check has been completed to confirm the Representative/Sponsor/Exhibitor is legitimate and does not conflict in any way or form with USASA or the University of South Australia.

Function & Facility Hire Application User instructions

For information on how to complete the Function & Facility hire application, please refer to our user instructions or contact your local campus FM Assist.