Resignation and Retirement


What period of notice should I give?

If you are planning to resign or retire from the University of South Australia, you must provide written notice of resignation in accordance with period of notice set out in the applicable industrial instrument. The period varies depending on the employment type and classification of your role.

How do I lodge my notice?

You are required to submit your resignation in writing to your supervisor and complete the End of Employment – Online Form. This form also incorporates an end of employment checklist which sets out what you need to do before you leave.

For assistance with the form, please refer to the Quick Guide - End of Employment for Employees.

Your manager or a People, Talent and Culture (PTC) Business Partner can also submit a request on your behalf however, you must first put your resignation notice in writing to your supervisor for PTC to do this on your behalf. When PTC lodge the End of Employment on your behalf, you will receive an email notification requesting you to review and accept the request. A hyperlink to the task will be provided in the notification.



To whom should I address my resignation?

Your resignation should be submitted in writing to your supervisor. Your notice should set out your intended last day of work with the University.  If you are requesting to access leave entitlements as part of your notice period, this should also be included in the written notice so that the supervisor can consider your request in full.

You are required to serve your full notice period unless you have negotiated an alternative arrangement with your supervisor. This should be recorded in your notice of resignation. Your supervisor is required to acknowledge receipt of your notice of resignation. You can also initiate this through the End of Employment – Online Form.

What do I need to do before I leave the university?

Prior to, or on your last day at the University, your supervisor will walk through the Exit Checklist.

The Exit Checklist is mandatory and is conducted to ensure the following has been completed:

  • University assets have been returned
  • Electronic access cards and room keys are returned
  • Appropriate closure of existing email accounts and redirection of future emails
  • ‘Out of office’ messages are activated for email accounts
  • Additional local requirements (if applicable) are undertaken for example safe disposal of chemicals.

What will my final pay consist of?

Your final pay will consist of the balance of any outstanding salary entitlements, any accrued recreation leave, any accumulated days and any other entitlements as per the applicable industrial agreement Enterprise A.

The balance of accrued long service leave entitlements will be paid out if you have served seven years or more with the University. Long service leave entitlements are calculated on your effective service date.

When will I be paid my final entitlements?

A termination payment will be processed in the pay run following your final day worked and the approved documentation being received by the UniSA Payroll team.

 Where can I get further information?

Your local People, Talent and Culture (PTC) Business Partner can assist you if you have any queries.



What is Retirement?

Retirement is the cessation of your employment. It differs from resignation in that you may also be entitled to access your superannuation entitlements.

What is a Workforce Planning Contract?

A Workforce Planning Contract may be offered to support the workforce planning needs of the University. They are provided on a case by case basis to support the planned retirement of a staff member. A Workforce Planning Contract is not an entitlement; it provides for the mutual benefit of the University and the employee. It is a flexible arrangement that can provide an incentive for staff through the application of a salary loading, subject to the acceptance of a fixed term contract for a period of up to five years.  

The Workforce Planning Contract Procedure sets out the conditions of these arrangements.

Where can I get further information?

Your local People, Talent and Culture (PTC) Business Partner can be contacted if you have any queries or issues you would like to discuss.

John Raftery, UniSA’s Super Consultant, will also be happy to support you with your questions about superannuation. You can contact him by phone on (08) 8302 1637 or by email at


Exit Interview/Exit Survey

Why do I need to complete an Exit Interview/Exit Survey?

We are interested in learning more about your experiences with the University of South Australia to support our engagement strategies. Exit Interviews and Exit Surveys are voluntary processes.  They provide us with the opportunity to gain feedback on the organisation and your experiences during your time with us. Your exit interview can be conducted with your local PTC Business Partner, Senior PTC staff member or through completing the Exit Survey. 

Do I need to attend an Exit Interview or complete an Exit Survey?

No, an Exit Interview and/or Exit Survey is voluntary. We encourage you to take the opportunity to share your experiences with a PTC Business Partner or Senior PTC staff member as your feedback is valuable in supporting our future planning and strategies in support of our employees.

An Exit Interview can be conducted by a supervisor/director in your area, a PTC Business Partner or Senior PTC staff member. 

An Exit Survey is purely optional and can be completed and emailed to a Senior PTC staff member or can be done face to face or via phone.  

Can I complete an Exit Survey rather than speak with someone?

If you do not want to speak or meet with someone when exiting the University, then you have the option to fill out a paper based or online Exit Survey that can be emailed to your local PTC staff member.

What happens to the information obtained in my Exit Interview/Exit Survey?

You will have the option of requesting your information to remain confidential. If you do request this, the information will be de-identified. All information gathered via Exit interviews/Exit Surveys is managed in accordance with the University’s Privacy Policy. The information is used to inform the University’s planning and to monitor our culture.  

Can I say anything I like in the Exit Interview?

The Exit Interview is your opportunity to tell us what you valued about your time at the University, why you are leaving and what suggestions you may have for improvement.

Can I say anything I like in the Exit Survey?

The Exit Survey allows you to rate statements about the University overall, local unit, line manager and the job and also allows free text responses to provide more information if required.