Personal Leave

Personal leave is available to continuing and fixed term staff. Your entitlements are contained in the applicable industrial instrument. The University provides comprehensive entitlements for personal leave and family responsibilities, and for carers and compassionate grounds. Please use the myHR kiosk to apply for paid leave.


  • myHRInternal access only


Calculating leave accruals

Staff do not receive personal leave in bulk at the end of the year, instead it is received on a monthly basis. This means staff do not have to wait until the end of the first year to take personal leave, they are able to take it as it accrues.

For staff working full-time (1.0 FTE), personal leave is accrued (increased) each calendar month by 1.6667 full-time days to a maximum of 12 full-time days each anniversary2 year.

For part-time staff, personal leave is calculated by the following formula:

1.667 full-time days x your current fraction x 12 months

The following table gives you a quick reference of yearly accruals for the University's standard employment fractions.

Professional staff

Fraction Days accrued per year Hours accrued per month
1.0 12.0 7.350h (7h 21m)
0.9 10.8 6.615h (6h 37m)
0.8 9.60 5.880h (5h 53m)
0.7 8.40 5.145h (5h 09m)
0.6 7.20 4.410h (4h 25m)
0.5 6.00 3.675h (3h 40m)
0.4 4.80 2.940h (2h 56m)


Academic staff

Standard fraction Days accrued per year Days accrued per month
1.0 12.0 7.50h (7h 30m)
0.9 10.8 6.75h (6h 45m)
0.8 9.60 6.00h (6h 00m)
0.7 8.40 5.25h (5h 15m)
0.6 7.20 4.50h (4h 30m)
0.5 6.00 3.75h (3h 45m)
0.4 4.80 3.00h (3h 00m)



  1. A full-time day for an academic staff member equals 7 hours and 30 minutes (7.5 hours), for a general staff member equals 7 hours and 21 minutes (7.35 hours).
  2. An anniversary year starts from the day the staff member commenced service with the University, (eg - if they commenced employment on the 20 June 2000 then they will have their full annual leave entitlement on the 20 June 2001).

    Note: Employees who commenced prior to 28th June 1998 will have entitlements accruing on the 28th of each month due to the conversion from accruing annually to accruing monthly.