The following step by step instructions assist Line Managers on how to prepare for the review.
1. Open your SharePoint Supervisor folder
This contains folders for each of your staff member(s) that the Committee will review. If you are a new Line Manager, or have not already bookmarked the folder, please contact People Central to request the necessary link.
2. Only prepare documentation for those staff folders tagged as ‘[Staff member name] review scheduled for [Month Year]’.
Initial, mid-point and final review dates are provided in the individual staff member’s Review Summary. These will occur at 9, 18 and 27 months.
3. Arrange to meet with your staff member(s)
4. Receive documentation from your staff member prior to the meeting
Your staff member has been advised to provide you with the relevant documentation for the review outlined below:
5. Managing performance concerns:
Support and resources in managing underperformance can be found on our Performance Development and Management (PDM) webpage. Please reach out to People Central should you need additional help and support in managing any performance issues.
6. Meet with your staff member(s) to discuss their progress
Please reference the documents provided and double check all training components have been completed. Please contact People Central if there are any discrepancies.
7. Complete the appropriate documentation
8. Upload the required documentation to the Sharepoint folder 10 working days prior to the committee meeting
9. All reviews scheduled will be presented for review, including those with incomplete documentation
If documentation is incomplete or insufficient, the Committee will provide feedback accordingly or will inform you directly. The Committee will advise when they expect to re-review the documentation or hold an out of round session.
10. Discuss the feedback with your staff member after receiving the Committee feedback notification email
Record the date the feedback was discussed and any responses from the staff member in the Review Summary.
11. Confirmation of Employment
Staff members will receive an email confirming the completion of their probationary period. Please note, if the staff member is employed on a fixed term contract this email does not mean they will transfer to continuing employment.