Professional Experience Program - Leave

The Professional Experience Program (PEP) is available to academic staff to provide for a period of professional development to the mutual benefit of a staff member and the University.

The University Policy HR 9.2 Professional Experience Program sets out the operational requirements, in addition to the relevant section of the current collective/enterprise agreements.

Summary of key points

Please refer to policy HR 9.2 Professional Experience Program for comprehensive details. PEP is approved on the basis of stated criteria and eligibility requirements. The maximum period of a PEP is normally six months and generally will not embrace more than one teaching semester.

A staff member will be paid their normal salary whilst on PEP. Members of staff who are granted PEP may be given assistance towards fares and other expenses at levels determined by Council from time to time.

After returning from PEP a staff member will be expected to remain in the employment of the University for a further period of one year. A staff member who has returned from PEP shall submit to the Professional Experience Program Committee a report in a format as indicated in Appendix D of Policy HR-9.2.

Staff must negotiate any extension to the period of PEP due to 5 or more continuous days of sick leave with the Head of School and the local Manager Business Partnerships within the People, Talent and Culture (PTC) team.

Recreation leave accrued while on PEP leave is deemed to have been taken during the period of PEP leave.

Operational procedures

Local People, Talent and Culture (PTC) Coordinators
  • A call for PEP applications is made via an all staff email advising closing date for applications and where applications can be obtained.
Staff Member
Head of School / Manager / Director
  • Discusses application with staff member and provides a statement of support on application
  • If not supported, advises staff members of reasons
  • Forwards application form to PTC Officer
PTC Officer
  • Checks applicant's eligibility to PEP
  • Prepares summary of leave applications for PEP committee
  • Convenes PEP committee and forwards copies of all applications and summary to committee members
PEP Committee
  • Considers and approves/refuses applications over a series of meetings
PTC Coordinator
  • Prepares the PEP summary and report and sends them to Divisional PEP Committee
  • Notifies each applicant of the decision which could be either final approval, provisional approval or non-approval
  • Sends a copy of the PEP summary to the Division Finance Officer and Payroll Services
  • Provisional approval, re-submits the application with the additional information to the divisional committee for conversion to final approval and advises the applicant, the Divisional Finance Officer and Payroll Services
  • Enters PEP details in EmpowerHr
  • Adjusts annual leave entitlements at commencement of PEP leave