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Zoom Meeting Features

IMPORTANT NOTICE:

Zoom is a cloud application providing video conference services using infrastructure hosted outside of the University. Problems with this service, such as dropouts or connection failures, will be a result of failures with this external infrastructure and not the University’s hardware or network.

The below pages are to assist with Zoom meetings/sessions being conducted outside of university courses. 

If you will be using Zoom for a course you are undertaking please refer to either Staff Zoom Assistance or Student Zoom Assistance.

Participants method of joining a Zoom meeting differs between course work virtual classroom session(s) and staff work meetings, but regardless of how hosts/participants join, once in a Zoom session the available features are identical. Which is why some of the below options will take you to a learnOnline help resource.

Start Sharing with participants

There are a number of options for hosts to share with participants, the most popular/common are:

  1. Select what you want to share:
    • a) Screen
    • b) Whiteboard
    • c) Specific software you are running
      NOTE: This can be done through Screen or the software will be listed as an option.
    • d) Youtube video
      NOTE: This option is achieved through sharing your screen, but to enable participants to hear the audio you need to tick Share computer sound.
  2. Click Share
    share-options.png

Stop Sharing with participants

  1. Click Stop Share
    NOTE: This is how to stop sharing, no matter what you have selected to share.
    Stop-sharing.png

Can someone else schedule meetings for me?

Scheduling privilege is designed for a user or an executive admin to:

  • You can assign or delegate a user or multiple users in your account to schedule meetings on your behalf.
  • You can also schedule meetings on behalf of a user (or multiple users) that has assigned you scheduling privilege. If both users have a webinar license, they can also schedule webinars for you.
  • You and the assigned scheduler must be assigned as Licensed or On-Prem.
  • Users with Scheduling Privilege on your account will be able to manage and act as an alternative host for all meetings.

Steps on how to do this are available through the Zoom scheduling privileges page.

Add a Co-Host

Please refer to Add a Co-Host page.

Add an alternative host

Did you know that you can delegate other people as alternative hosts in Zoom meetings?

If you have created a Zoom meeting but would like to add others to be capable of hosting the meeting in your absence (or automatically become co-hosts when you are there), then you can do this by adding them as “Alternative Hosts”.

This is especially important if, for instance, they need to record your meeting on your behalf.

To set up an Alternative Host, when scheduling a Zoom meeting follow these steps:

  1. Click Advanced Options.
  2. In the Alternative Host field, enter the alternative name to search through users. You can also enter the alternative host's email address if their name doesn't come up.
  3. Click Schedule to finish and open the calendar you have selected.
  4. The alternative host will now receive an email letting them know that they have been added as an alternative host.

For more information on alternative hosts please click here.

Managing Participants

Please refer to the Managing Participants page.

Breakout Rooms

Please refer to the Breakout Rooms page.

Audio in Zoom

Please refer to the Audio in Zoom page.

Record meetings in Zoom

Please refer to the Accessing Zoom Recordings page.

Sharing Zoom Recordings with participants and others.

Securing Zoom meetings

Information on controlling your meeting and securing its content can be found on the Increase Security in Zoom web page.

Zoom settings to improve security

The following settings will be default on UniSA Zoom conferences in order to improve security :

  • Participant video is off on meeting startup.
  • Only authenticated users can join a meetings.
  • When scheduling a meeting require a password will apply to everyone.
  • Private chat is disabled.
  • Require a password for Personal Meeting ID (PMI) is enabled.
  • Require a password for Personal Meeting ID (PMI) is enabled.
  • Identify guest participants in meetings is enabled.

More information on Zoom Security can be found here.