1. Intranet
  2. AskIT
  3. Staff
  4. Email, Shared Mailboxes & Distribution Lists
  5. Managing Mailbox
  6. Out of Office

Systems up or down

 

Out of Office

In addition to below there are also the options for on behalf of a currently employed staff member or previously employed staff member (DECA). 

How do I put Out of Office on through Outlook?

  1. Click File
  2. Click Automatic Replies
  3. Click Send automatic replies
  4. Tick Only send during this time range: - Strongly recommended
  5. Select:
    • Start date and time
    • End date and time
  6. Enter/edit Out of Office message
  7. Click Outside My Organization (On) tab
  8. Tick Auto-reply to people outside my organisation
  9. Ensure Anyone outside my organisation is selected
  10. Copy and paste Out of Office message from Step 7 or edit accordingly
  11. Click OK

Or for step by step instructions (including screenshots) on how to enable Out of Office through Outlook see the Outlook Out of Office page.

How do I put Out of Office on through Outlook Web App (OWA)?

NOTE: Internet Explorer 11 or FireFox are the recommended browsers for doing this.

  1. Log into Outlook Web App (OWA)
  2. Click Settings (the cog) top right
  3. Click Set automatic replies
  4. Select
  5. Tick - Strongly recommended
  6. Select:
    • Start date and time
    • End date and time
  7. Enter/edit Out of Office message
  8. Ensure is ticked and is selected
  9. Copy and paste Out of Office message from Step 7
  10. Click Save

Or for step by step instructions (including screenshots) see putting Out of Office on through Outlook Web App (OWA) page.