OneDrive through UniSA Staff Account

1. To use OneDrive - all UniSA Staff and Students must comply with Microsoft's Terms and Privacy conditions. On first use, you will be prompted to accept these Microsoft terms and conditions.
2. The use of OneDrive is optional. UniSA does not require you to use OneDrive to complete your studies/work. However, it is UniSA's recommendation for sharing large files people between, instead of attaching to emails.
3. UniSA and Microsoft will not be held responsible for any and/or all data loss or corruption. Staff and Students will have to arrange their own backup or replication of their data. Microsoft provides no commitment to guarantee continuous access to your files; therefore any loss of service may deny access to important files at critical times.

LinkedIn Learing provides OneDrive for Business Essential Training.

As of August 2019 available online storage space is 5TB.

NOTE: The storage capacity is to Microsoft's discretion and may change over time. It will more than likely increase, rather than decrease e.g. in 2010 capacity was only 25GB. UniSA has no control over this and has no ability to increase on behalf of users.

When setting up the OneDrive app on your device to sync with your cloud storage, you need to be aware that the device needs to have enough free hard disk space or it will fail to syncronise. Standard laptop and desktops purchases do not have 5TB hard drives or have split drives for data storage. This means that you need to be vigilant when selecting the OneDrive folder location or the number of files/folders being syncronised at any time.

The app allows you to check your cloud storage used and how much is remaining.

By default, OneDrive automatically makes all files available between the app and online storage. This is fine if you have not yet uploaded anything to OneDrive or only a small amount, but you will need to keep this in mind as your usage increases. If your hard disk drive becomes full, one of your options is to change the files/folders being sync'd.

How you maintain your OneDrive file(s)/folder(s) is a personal preference, but UniSA strongly advises ensuring file(s) are stored in appropriate folders for easier:

• maintenance
• sharing
• synchronisation
  NOTE: Microsoft no longer allows individual files to be selected, only all Files not in a folder or entire folders.

Like any electronic storage option, this can be altered in the future to meet your changing needs.

1. Click OneDrive app
   
2. Click More
3. Click Settings
   
4. You will be taken to Account tab, where storage used will be displayed
   NOTE: This is the cloud storage capacity used, not how much you have sync'd. 
   
5. Click OK to close Microsoft OneDrive box

Or for step by step instructions (including screenshots) see cloud storage used page.

1. Click OneDrive app
2. Click More
3. Click Settings 
4. You will be taken to Account tab, click Add an account and follow on screen prompts
   NOTE: If you are both a staff and student of UniSA the setup OneDrive for UniSA page can assist. Otherwise enter personal account details when prompted.
5. Click OK to close Microsoft OneDrive box

Or for step by step instructions (including screenshots) see add another account page.

Staff:

• Immediately lose access once their employment ceases. It is their responsibilty to back up their OneDrive content to a personal device prior to leaving UniSA.
  NOTE: Once access is lost, there is no way to regain this without obtaining a new contract with the university.

Students:

• Alumni of the university can find appropriate information on the Alumni section of AskIT.
• Those who do not graduate from a UniSA degree will immediately lose access once their study ceases. It is their responsibilty to back up their OneDrive content to a personal device prior to leaving UniSA.
  NOTE: Once access is lost, there is no way to regain this without becoming actively enrolled with the university again.

OneDrive can be used to back up files on your computer in the Desktop, Documents and Pictures folders to OneDrive. After syncing the files and folders, they will be available from any device running OneDrive, or using OneDrive on the web.

To set up this backup follow the steps below.

1. If you are prompted to back up your important folders, select the ‘Start backup’ button to start the folder backup wizard. If you didn't see the prompt or you have already closed the wizard, select the white or blue cloud icon in the Windows notification area, and then select  Help & Settings > Settings, then Backup > Manage backup.
   
2. In the ‘Back up your folders’ dialog, make sure the folders that you want to back up are selected.
   
3. Select ‘Start backup’ button.
4. You can close the dialog box while your files sync to OneDrive. If you closed the dialog, to open the OneDrive activity center, select the white or blue cloud in the notification area to see the backup progress.