Staff member leaving/left UniSA

NOTE: Academic Units need to ensure the staff member's End Date has been added or updated in the HR system to ensure the deregistration process can take place when requested.

The following are things for UniSA Staff members to be aware of and consider before their employment with UniSA ends. Some of these are handled within the Academic Units. The ones handled by IT are spread across different IT areas and therefore require separate requests, unfortunately all in one email is no longer appropriate:

• Staff Account and email
  
  • Complete End of Employment process through Appian.
  • Additional information under When a Staff Member Leaves in Appendix A: Additional Information of the Guidelines for Staff on Use of IT Facilities including Email and the Internet.
• Office telephone and mobile
  • Telephone Directory listing is automatically removed the day after listed end date in HR system.
  • Porting/transferring work mobile number to personal account
  • Details regarding Keeping the mobile
  • How to Remove Data and saved credentials from work mobile
  • UCB account removal
• Staff email
  • Grant another staff member access to your mailbox
  • Place an out of office on your mailbox
  • Request/update Out of Office on behalf of staff member who had already left UniSA.
  • Access to a previous UniSA staff member's mailbox, who left UniSA less than 3 months ago.
  • Retrieve previous staff member's mailbox from archive, who left UniSA over 3 months ago.

• Requesting access to a previous UniSA staff member's data

  • Requests should be submitted to the IT Help Desk with written approval attached from the Unit Director/Executive Dean as per Information Security Policy - 8.5.
    This includes access to data stored on shared network drives and/or stored locally on a staff member's office computer. However it should be noted that if the office computer has been returned to ISTS then the data may be wiped as part of the internal processes.
    
    Access to previous staff or students research data should be requested in accordance to Academic policy document A-34 Access to UniSA students, staff and data 1.3 with approval sought from the Executive Dean or delegate.

NOTE: The staff lifecycle is automated and there is no way for the IT Help Desk to prevent it from happening or reversing it once it has occurred. Your only options are to either get a new contract or extend a current contract within HR.